Operations & Admin Coordinator for Growth-Focused Team

Russel & Rose; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Russel & Rose is seeking an organised Administrative & Operations Assistant to support the day-to-day running of our small jewellery business in Wes-Kaap. You will handle orders, supplier communications, stock control, and admin processes to keep operations efficient and accurate.

The role requires you to be proactive, detail-oriented, and able to manage multiple deadlines with high energy. You will work closely with the team, maintain filing systems, assist with invoicing in Xero, and help

Qualifications

• Experience in administrative/operations support.
• Xero familiarity preferred.
• Proficient with MS Excel and Outlook.

Responsibilities

• Manage the company inbox and respond to customer and supplier enquiries.
• Coordinate courier collections and deliveries.
• Place purchase orders and monitor outstanding orders.
• Oversee production deadlines and ensure orders stay on schedule.
• Prepare Pro-forma and Tax Invoices using Xero.
• Assist with debtor and creditor administration.
• Maintain accurate financial and administrative records.
• Conduct regular stock takes and maintain inventory records.
• Liaise with suppliers, customers, and production partners for smooth operations.
• Maintain filing systems and office documentation.
• Provide general administrative support across the business.
• Source gemstones and manage stock control.
• Communicate with website developer and upload new images.
• Monitor website details and report errors to the designer.
• Assist with compiling a newsletter for the website.

Skills

Organization

Time management

Communication

Independence

Attention to detail

Stock control

Multitasking

Tools

Xero

MS Office

Job description

Russel & Rose is seeking an organised Administrative & Operations Assistant to support the day-to-day running of our small jewellery business in Wes-Kaap. You will handle orders, supplier communications, stock control, and admin processes to keep operations efficient and accurate.

The role requires you to be proactive, detail-oriented, and able to manage multiple deadlines with high energy. You will work closely with the team, maintain filing systems, assist with invoicing in Xero, and help