OPERATIONS ADMIN COORDINATOR | FOOD MANUFACTURING

Resourgenix (Pty) Ltd; Paarl; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Resourgenix (Pty) Ltd in Paarl, Western Cape, seeks an organised Operations Admin Coordinator to support day-to-day maintenance administration and fleet scheduling in our food manufacturing facility.

You will coordinate job cards, service schedules and supplier quotations, monitor fuel usage and maintenance costs, ensure compliance documentation is up-to-date, and provide essential administrative support across departments. This is an onsite, full-time role.

Qualifications

• 3 years' proven experience in operations administration, maintenance administration or maintenance coordination.
• Experience managing maintenance job cards, service schedules and supplier quotations.
• Exposure to vehicle fleet maintenance and preventative maintenance scheduling.
• Experience tracking fuel usage, spare parts and maintenance records.
• Strong organisational, administrative and follow-up skills.
• Experience within FMCG, food production or manufacturing will be highly advantageous.

Responsibilities

• Coordinate maintenance administration, including job cards, service schedules and maintenance records.
• Manage vehicle servicing, repairs, supplier quotations and follow-ups.
• Schedule preventative maintenance for machinery, equipment and operational assets.
• Monitor fuel usage, spare parts and maintenance-related expenditure.
• Maintain fire, safety and compliance documentation.
• Coordinate insurance claims and related administrative processes.
• Provide general operational and administrative support to management.
• Ensure accurate recordkeeping, timely follow-ups and efficient coordination across departments.

Job description

OPERATIONS ADMIN COORDINATOR | FOOD MANUFACTURING

• Full time - Onsite | 5 days a week

We are looking for a highly organised and detail-oriented Operations Admin Coordinator to support the day-to-day operational requirements of an established business within the food processing and manufacturing industry.

This role is ideal for someone with strong administrative coordination skills and experience in maintenance administration, fleet scheduling, supplier coordination and operational compliance.

Key Responsibilities

• Coordinate maintenance administration, including job cards, service schedules and maintenance records.
• Manage vehicle servicing, repairs, supplier quotations and follow-ups.
• Schedule preventative maintenance for machinery, equipment and operational assets.
• Monitor fuel usage, spare parts and maintenance-related expenditure.
• Maintain fire, safety and compliance documentation.
• Coordinate insurance claims and related administrative processes.
• Provide general operational and administrative support to management.
• Ensure accurate recordkeeping, timely follow-ups and efficient coordination across departments.
• 3 year's proven experience in operations administration, maintenance administration or maintenance coordination.
• 3 year's experience managing maintenance job cards, service schedules and supplier quotations.
• Exposure to vehicle fleet maintenance and preventative maintenance scheduling.
• Experience tracking fuel usage, spare parts and maintenance records.
• Strong organisational, administrative and follow-up skills.
• Excellent attention to detail and the ability to manage multiple priorities.
• Experience within FMCG, food production or manufacturing will be highly advantageous.

The Ideal Candidate

You are proactive, methodical and dependable, with the ability to keep operational administration organised and ensure that maintenance, compliance and servicing requirements are followed through.

This is an administration and coordination role, not a hands-on maintenance technician position.

If you have the relevant experience and enjoy keeping operations running smoothly behind the scenes, we would like to hear from you.