OPERATIONS ADMIN COORDINATOR

JVR Software; Paarl; On-site; ZAR 180,000 - 260,000; Full time

Job summary

JVR Software in Paarl, Western Cape, is seeking a Maintenance Administrator to manage job cards, coordinate daily checks and servicing, and track data across multiple sites. The role requires strong organizational skills and own transport.

The successful candidate will schedule fleet services, handle procurement, monitor fuel usage, maintain records and support insurance claims, while ensuring safety and compliance across operations.

Qualifications

• Matric certificate (required).
• 3+ years of experience in a similar maintenance/admin role.
• Own reliable transport.
• Excellent organizational and administrative and follow-up skills.
• Accurate data capturing and record-keeping abilities.
• Reliable, detail-oriented and able to follow instructions.
• Ability to coordinate multiple tasks and service providers.

Responsibilities

• Maintenance Administration: manage job cards, track maintenance tasks, capture data and coordinate daily team checks and servicing.
• Fleet Maintenance: schedule vehicle services and repairs, source quotations, raise purchase orders and maintain repair records.
• Preventative Maintenance: coordinate weekly maintenance schedules for plant and equipment across multiple sites.
• Fuel Monitoring: monitor diesel and paraffin levels, track daily dipstick checks, place orders and liaise with suppliers.
• Document Control: maintain accurate electronic records of invoices, job cards and service reports.
• Spare Parts: maintain critical spare parts availability and coordinate blade-sharpening cycles to minimise downtime.
• Safety Compliance: coordinate fire equipment certification, equipment calibrations, pressure testing and load testing.
• Insurance Claims: submit supporting documents, liaise with insurers and follow up on claims through to settlement documentation and closure.
• Director Support: schedule meetings, take minutes, source suppliers, compare prices and follow up on outstanding tasks.

Skills

Organizational skills

Data accuracy

Follow-up skills

Coordination

Education

Matric certificate

Job description

Key Responsibilities

• Maintenance Administration: Manage job cards, track maintenance tasks, capture data and coordinate daily team checks and servicing.


• Fleet Maintenance: Schedule vehicle services and repairs, source quotations, raise purchase orders and maintain repair records.


• Preventative Maintenance: Coordinate weekly maintenance schedules for plant and equipment across multiple sites.


• Fuel Monitoring: Monitor diesel and paraffin levels, track daily dipstick checks, place orders and liaise with suppliers.


• Document Control: Maintain accurate electronic records of invoices, job cards and service reports.


• Spare Parts: Maintain critical spare parts availability and coordinate blade-sharpening cycles to minimise downtime.


• Safety Compliance: Coordinate fire equipment certification, equipment calibrations, pressure testing and load testing.


• Insurance Claims: Submit supporting documents, liaise with insurers and follow up on claims through to settlement documentation and closure.


• Director Support: Schedule meetings, take minutes, source suppliers, compare prices and follow up on outstanding tasks.

Minimum Requirements

• Matric certificate.


• At least 3 years' experience in a similar role.


• Own reliable transport.


• Preferably based in Paarl or surrounding areas.


• Excellent organisational, administrative and follow-up skills.


• Accurate data capturing and record-keeping abilities.


• Reliable, detail-oriented and able to follow instructions.


• Ability to coordinate multiple tasks and service providers.