On-Site Contracts Administrator - Mining O&M

STELO GROUP; Noord-Kaap; On-site; ZAR 300,000 - 420,000; Full time

Job summary

STELO GROUP is seeking a Contracts Administrator for a mining project site in the Northern Cape. You will manage day-to-day administration of the O&M services contract, oversee labour records, ensure contractual compliance, and submit invoices in a timely fashion.

Key duties include timesheet verification, invoicing accuracy, and regular reporting to the client while liaising with site operations and finance to resolve issues and maintain compliance with mining regulations.

Qualifications

• Bachelor's degree in Quantity Surveying, Business Administration, Law, Finance, or related field.
• Minimum 5 years' experience in contract administration, preferably in mining, construction, or O&M services.
• Strong knowledge of contract law, labour regulations, and service agreements.
• Experience with timesheet systems, ERP platforms, and invoicing processes.
• Excellent communication and negotiation skills.
• Prior experience working in West Africa or remote project environments is an advantage.

Responsibilities

• Interpret and apply the terms of the O&M Services Contract to daily operations.
• Maintain accurate records of contract deliverables, obligations, and variations.
• Monitor compliance with contractual requirements, including labour provision and service standards.
• Collect, verify, and reconcile timesheets for all contractor personnel on site.
• Ensure timesheets are approved by client representatives in line with contract requirements.
• Track labour hours against contractual limits, budgets, and KPIs.
• Prepare and submit monthly invoices based on verified timesheets and agreed rates.
• Ensure invoices are accurate, complete, and compliant with client requirements.
• Liaise with finance teams to track payments, resolve discrepancies, and manage cash flow.
• Act as the primary point of contact for the client's contract administration team.
• Address queries, provide supporting documentation, and resolve disputes promptly.
• Support site management in communicating contractual obligations to supervisors and labour teams.
• Produce regular reports on labour utilization, contract performance, and invoicing status.
• Maintain audit-ready records of timesheets, approvals, and invoices.
• Ensure compliance with mining labour laws, mining regulations, and client policies.

Skills

Contract interpretation

Timesheet reconciliation

Invoice preparation

ERP systems

Analytical thinking

Interpersonal skills

Cross-cultural communication

Education

Bachelor's degree in Quantity Surveying

Tools

ERP systems

Job description

STELO GROUP is seeking a Contracts Administrator for a mining project site in the Northern Cape. You will manage day-to-day administration of the O&M services contract, oversee labour records, ensure contractual compliance, and submit invoices in a timely fashion.

Key duties include timesheet verification, invoicing accuracy, and regular reporting to the client while liaising with site operations and finance to resolve issues and maintain compliance with mining regulations.