Officer post level 11)

University of the Free State; Bloemfontein; On-site; ZAR 465,000 - 585,000; Full time

Benefits offered by this job

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Job summary

University of the Free State is seeking an Officer (post level 11) in Finance - Supply Chain Management. The role focuses on monitoring and recording SCM contracts, liaising with contract owners, and ensuring compliance with standards.

It requires a diploma in SCM or accounting and at least two years’ related experience, preferably in higher education. The position offers a permanent contract, with engagements across procurement, legal, and tenders teams, plus a range of fringe benefits.

Qualifications

• Diploma on NQF Level 6 in Supply Chain Management, Accounting or related field.
• Minimum of two years of relevant experience in SCM, Vendor or Contract Administration/Management.
• Preference for candidates with experience in a Higher Education institution.

Responsibilities

• Monitor and evaluate Supply Chain Management contracts.
• Record SCM contracts emanating from a tender or sealed quote.
• Follow up on signed SLA’s/addendums/extensions for tenders or procurement.
• Coordinate with Legal, Procurement and Tenders teams on contract compliance.
• Build and maintain relationships with internal and external stakeholders.
• Register contracts on the Contract and Commodities Contract register in Excel.
• Ensure compliance with UFS standards and norms and terms and conditions.

Skills

Results Orientated

Strategic Thinking

Business Acumen

Leading

Building Coalitions

Education

Diploma on NQF Level 6 in SCM/Accounting

Tools

MS Office

Job description

Officer (post level 11) (Job ID: 6676) - (2352)

University of the Free State - Finance - Supply Chain Management

Contract Type

Permanent

Occupational Level

Location

Closing Date

9/11/2026

Works on duties and responsibilities:

Duties and responsibilities:

• Monitor and evaluate Supply Chain Management (SCM) contracts.
• Record SCM contracts emanating from a tender or sealed quote.
• Follow up on signed SLA’s/addendums/extensions whether at tenders or procurement.
• Liaise with contract owners 6 months prior to the contract expiry date. This will only be for SCM Contracts.
• Initiate and liaise with end‑users to participate in the Purchasing Consortium Southern Africa (PURCO) contracts. The Tenders Department will run the tender process with PURCO.
• Ensure SCM Contract Documentation correctness and completion (for example: SLA’s, Supplier Performance Review, Addendums and Extensions).
• Ensure compliance with UFS standards and norms and adherence to terms and conditions through effective engagement with contract owners.
• Provide administrative support on SCM contracts.
• Manage list of tenders/procurement signed contracts.
• Register contracts on the Contract and Commodities Contract register in Excel format.
• List all expired contracts that are month‑to‑month.
• Ensure vendors comply with contract terms and organizational policies.
• Compliance Monitoring – verify contract compliance with laws, regulations, and policies.
• Coordinate with the Legal Office, Procurement and Tenders teams to ensure contract compliance.
• Build and maintains healthy relations with UFS internal and external stakeholders.
• Improves service and visibility of the Contracts and Commodities section.

Inherent requirements:

• A Diploma on NQF Level 6 in Supply Chain Management, Accounting or a related field.
• A minimum of two (2) years of relevant experience in Supply Chain Management, Vendor or Contract Administration/Management.

Recommendations:

• A minimum of two (2) years' relevant experience in a Higher Education institution.

Required competencies:

• Results Orientated:
  • The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
  • The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
  • The ability to deal with several activities at a time.
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.
• Leading:
  • The ability to maintain high levels of personal motivation, energy and enthusiasm.
  • The ability to be cooperative with others, display a good‑natured attitude and encourage people to work together.
• Building Coalitions:
  • The ability to interact with others and establish personal connections with people.
  • The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties: As soon as possible.

Salary: The annual remuneration package, including benefits is R 464 881,91 - R 585 370,51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under‑represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf.

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