Officer (post level 11) (Job ID: 6676)

University of the Free State; Bloemfontein; Presencial; ZAR 465.000 - 585.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Descripción de la vacante

University of the Free State is seeking an Officer (post level 11) in Bloemfontein to manage SCM contracts and vendor administration within Finance – Supply Chain Management. The role is permanent and semi-skilled, located at the Bloemfontein Campus.

Responsibilities include monitoring contracts, maintaining contract records, ensuring compliance with standards, coordinating tenders with PURCO, and providing administrative support for the SCM contracts portfolio.

Formación

• Diploma on NQF Level 6 in Supply Chain Management, Accounting or a related field.
• A minimum of two (2) years of relevant experience in Supply Chain Management, Vendor or Contract Administration/Management.

Responsabilidades

• Monitor and evaluate SCM contracts.
• Record SCM contracts emanating from a tender or sealed quote.
• Follow up on signed SLA’s/addendums/extensions whether at tenders or procurement.
• Liaise with contract owners 6 months prior to the contract expiry date (SCM only).
• Coordinate PURCO tender processes with Tenders Department.
• Ensure SCM contract documentation accuracy (SLA’s, performance reviews, addendums).
• Ensure compliance with UFS standards through engagement with contract owners.
• Provide administrative support on SCM contracts.
• Manage list of tenders/procurement signed contracts.
• Register contracts on the Contract and Commodities Contract register in Excel.
• List all expired contracts that are month-to-month.
• Ensure vendors comply with contract terms and policies.
• Monitor contract compliance with laws and regulations.
• Coordinate with Legal, Procurement and Tenders teams to ensure compliance.
• Build and maintain relations with internal/external stakeholders.
• Improve service and visibility of Contracts and Commodities.

Educación

Diploma on NQF Level 6 in Supply Chain Management, Accounting or a related field

Descripción del empleo

Job Title

Officer (post level 11) (Job ID: 6676)

Organizational Unit

University of the Free State -> Finance -> Supply Chain Management

Contract Type

Permanent

Occupational Level

Semi-Skilled

Location

Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date

9/11/2026

Description

Job responsibilities are communicated below.

Requirements

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties And Responsibilities

• Monitor and evaluate Supply Chain Management (SCM) contracts.
• Record SCM contracts emanating from a tender or sealed quote.
• Follow up on signed SLA’s/addendums/extensions whether at tenders or procurement.
• Liaise with contract owners 6 months prior to the contract expiry date. This will only be for SCM Contracts.
• Initiate and liaise with end-users to participate in the Purchasing Consortium Southern Africa (PURCO) contracts. The Tenders Department will run the tender process with PURCO.
• Ensure SCM Contract Documentation correctness and completion (for example: SLA’s, Supplier Performance Review, Addendums and Extensions).
• Ensure compliance with UFS standards and norms and adherence to terms and conditions through effective engagement with contract owners.
• Provide administrative support on SCM contracts.
• Manage list of tenders/procurement signed contracts.
• Register contracts on the Contract and Commodities Contract register in Excel format.
• List all expired contracts that are month-to-month.
• Ensure vendors comply with contract terms and organizational policies.
• Compliance Monitoring - verify contract compliance with laws, regulations, and policies.
• Coordinate with the Legal Office, Procurement and Tenders teams to ensure contract compliance.
• Build and maintains healthy relations with UFS internal and external stakeholders.
• Improves service and visibility of the Contracts and Commodities section.

Inherent Requirements

• A Diploma on NQF Level 6 in Supply Chain Management, Accounting or a related field.
• A minimum of two (2) years of relevant experience in Supply Chain Management, Vendor or Contract Administration/Management.

Recommendations

• A minimum of two (2) years' relevant experience in a Higher Education institution.

Competencies

Required Competencies

• Results Orientated:
• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.
• Leading:
• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption Of Duties

As soon as possible

Salary

The annual remuneration package, including benefits is R 464 881,91 - R 585 370,51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe Benefits

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries

For enquiries, please feel free to contact 051 401 2979 or email [e-mail] or [e-mail]. Additionally, kindly contact 051 401 9813 / 9848 / 2876 for assistance.

General

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

Privacy

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

Disclaimer

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.