Senior Assistant Officer post level 12)

CUADS UFS; Maluti-a-Phofung Local Municipality; On-site; ZAR 404,000 - 507,000; Full time

Benefits offered by this job

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Job summary

University of the Free State invites applications for a Senior Assistant Officer (post level 12) in the Finance - Student Finance unit. The role focuses on financial administration, processing journals and refunds, maintaining confidential student accounts and supporting scanning of documents.

The position requires Grade 12, at least one year of related experience, and proficiency with PeopleSoft, Word and Excel.

Qualifications

• Grade 12 or NQF Level 4
• Minimum of one year in financial administration, student accounts, bookkeeping or credit management
• Knowledge of PeopleSoft, Word and Excel is advantageous

Responsibilities

• Document and maintain supporting information for financial transactions
• Maintain financial files and records and prepare journals and reports
• Process refunds and invoices and manage bursary/ sponsor documents
• Capture data on PeopleSoft and ensure correct refunds and third-party payments
• Provide client services and respond to enquiries from stakeholders

Skills

MS Word

MS Excel

PeopleSoft

Education

Grade 12 / NQF 4

Job description

Senior Assistant Officer (post level 12) (Job ID: 6657) - (2356)

Senior Assistant Officer (post level 12) (Job ID: 6657)

Organizational Unit

University of the Free State -> Finance -> Student Finance

Contract Type

Permanent

Occupational Level

Location

Closing Date

11/11/2026

Duties and responsibilities

• Document and maintain complete and accurate supporting information for all financial transactions.
• Maintain financial files and records.
• Prepare, review and file refunds, journals, and reports.
• Manage the filing, storage and security of documents.
• Submit student financial documents to Bloemfontein Campus for scanning.
• Manage the refunds and prepare to process the refunds in accordance with the University ‘s policy.
• Prepare journal summaries.
• Document and maintain enquiries regarding Fundi transactions.
• Manage security of financial information
• Respond to enquiries from all stakeholders.
• Monitor risk management policies and procedures to ensure that program and the university’s risks are minimised.
• Issue Invoices to sponsors.
• Assist with student registration.
• Handle Fundi enquiries via telephone, face-to-face and email.
• Liaise with Fundi about Fundi Card transactions.
• Assist students and personnel with client services matters.
• Liaise with stakeholders/sponsors with regard to client services.
• Handle client services enquiries via email, face-to-face and telephone.
• Process refund requests.
• Perform credit management activities.
• Capture bursary letters received from sponsors.
• Capture provisional registration applications on PeopleSoft.
• Capture payment arrangements on PeopleSoft.
• Process variances and corrections on student cards/accounts every month.
• Ensure that third-party refunds and Fundi refunds are captured correctly.
• Order office supplies
• Process requisitions.

Inherent requirements

• Grade 12 or National Vocational Certificate on NQF Level 4.
• Minimum of one (1) year of relevant experience in financial administration, student accounts, bookkeeping or credit management.

Recommendations

• Knowledge and understanding of computer programs (PeopleSoft, Word, Excel).
• Relevant work experience in the Higher Education environment.
• A post-school qualification in Finance or a closely related field.

Required competencies

• Results Orientated:
• The ability to be reliable, responsible, dependable and to fulfil obligations.
• The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.
• Leading:
• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
• The ability to negotiate, sell, influence and to persuade others.
• The ability to interact with others and establish personal connections with people.

Assumption of duties

01 January 2027 or as soon as possible.

Salary

The annual remuneration package, including benefits is R 403,692.54– R 506,869.63 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

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