Officer post level 10/11) 2 positions)

University of the Free State; Bloemfontein; On-site; ZAR 465,000 - 585,000; Full time

Job summary

The University of the Free State is seeking an Officer (post level 10/11) in the Finance – Supply Chain Management unit. The role focuses on coordinating end-to-end tender processes, preparing documentation, and ensuring compliance with policies and statutes.

Two positions exist, with permanent appointment. The salary package ranges from the mid to high six figures in South African rand per annum, depending on budget, experience and qualifications.

Qualifications

• A relevant Diploma on NQF Level 6 or a Bachelor’s degree on NQF Level 7 in Supply Chain Management, Accounting, Law or a closely related field.
• A minimum of two (2) years of relevant experience in tender administration, procurement administration, or supply chain management, specifically involving tender processes.

Responsibilities

• Coordinate and administer end-to-end tender processes, ensuring compliance with procurement policies, legislation, and institutional requirements.
• Prepare, compile, review, and distribute tender documentation, advertisements, templates, evaluation reports, and committee submissions.
• Facilitate tender briefings, information sessions, bid openings, evaluation meetings, and committee processes.
• Schedule procurement-related meetings, prepare agendas, record minutes, and maintain accurate procurement records.
• Evaluate tender submissions for compliance, functionality, and adherence to statutory and organisational procurement requirements.

Skills

Results Oriented

Strategic Thinking

Business Acumen

Leading

Building Coalitions

MS Office

Education

Diploma NQF 6 or Bachelors NQF 7 in Supply Chain Management/Accounting/Law

Tools

MS Office

Job description

Officer (post level 10/11) (2 positions) Job ID: 6679 - (2362)

Officer (post level 10/11) (2 positions) Job ID: 6679

Organizational Unit

University of the Free State -> Finance -> Supply Chain Management

Contract Type

Permanent

Closing Date

17/11/2026

Duties and responsibilities:

• Coordinate and administer end-to-end tender processes, ensuring compliance with procurement policies, legislation, and institutional requirements.
• Prepare, compile, review, and distribute tender documentation, advertisements, templates, evaluation reports, and committee submissions.
• Facilitate tender briefings, information sessions, bid openings, evaluation meetings, and committee processes.
• Schedule procurement-related meetings, prepare agendas, record minutes, and maintain accurate procurement records.
• Evaluate tender submissions for compliance, functionality, and adherence to statutory and organisational procurement requirements.
• Manage bidder and supplier communication, including responding to enquiries, issuing clarifications, and coordinating requests for additional information.
• Build and maintain effective relationships with internal stakeholders, suppliers, service providers, evaluation committees, and end-user departments to support procurement objectives.
• Provide procurement advice and support to departments in the preparation and processing of tender requests.
• Administer supplier database information and provide support for vendor registration and management activities.
• Monitor tender activities and prepare management reports, tender summaries, and procurement-related correspondence.
• Review contracts, addendums, and procurement documentation to ensure compliance, accuracy, and risk mitigation.
• Act as a custodian of procurement governance by enforcing procurement policies, procedures, and ethical standards.
• Provide guidance, training, mentorship, and performance feedback to interns and junior team members.
• Support purchasing and other procurement functions as required to ensure operational continuity and service delivery.

Inherent requirements:

• A relevant Diploma on NQF Level 6 or a Bachelor’s degree on NQF Level 7 in Supply Chain Management, Accounting , Law or a closely related field.
• A minimum of two (2) years of relevant experience in tender administration, procurement administration, or supply chain management, specifically involving tender processes.

Recommendations:

• A minimum of two (2) years’ relevant experience in a Higher Education institution.

Required competencies:

• Results Orientated:
  • The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
  • The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
  • The ability to deal with several activities at a time.
  • The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
  • The ability to adhere to rules and strictly follow work regulations.
  • Proficient in using MS Office.
• Leading:
  • The ability to lead, take charge of situations, and offer opinions and directions to others.
  • The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
  • The ability to interact with others and establish personal connections with people.
  • The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:

As soon as possible

Salary:

The annual remuneration package, including benefits is R 464 881,91 - R 585 370,51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

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