Officer (post level 10/11) (2 positions) Job ID: 6679

University of the Free State; Bloemfontein; On-site; ZAR 465,000 - 585,000; Full time

Benefits offered by this job

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Job summary

The University of the Free State, Bloemfontein Campus, is seeking an Officer (post level 10/11) in Supply Chain Management to coordinate end-to-end tender processes and ensure policy compliance. The role involves preparing tender documentation, facilitating briefings and committee processes, and maintaining procurement records.

Two positions exist; the ideal candidate has a relevant diploma or bachelor’s degree and at least two years’ tender/Procurement experience in a higher education setting.

Qualifications

• Diploma on NQF Level 6 or a Bachelor’s degree (NQF 7) in Supply Chain Management, Accounting, Law or related field.
• Minimum of two years' experience in tender administration, procurement administration or supply chain management, specifically involving tender processes.

Responsibilities

• Coordinate and administer end-to-end tender processes per procurement policies and institutional requirements.
• Prepare and distribute tender docs, advertisements, templates, evaluation reports and committee submissions.
• Facilitate tender briefings, bid openings, evaluations and committee processes.

Skills

Tender administration

Procurement administration

Supply chain management

Vendor communication

Education

Diploma or Bachelor's in SCM/Accounting/Law

Tools

MS Office

Job description

Job Title

Officer (post level 10/11) (2 positions) Job ID: 6679

Organizational Unit

University of the Free State -> Finance -> Supply Chain Management

Contract Type

Permanent

Occupational Level

Semi-Skilled

Location

Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date

17/11/2026

Requirements

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties And Responsibilities

• Coordinate and administer end-to-end tender processes, ensuring compliance with procurement policies, legislation, and institutional requirements.
• Prepare, compile, review, and distribute tender documentation, advertisements, templates, evaluation reports, and committee submissions.
• Facilitate tender briefings, information sessions, bid openings, evaluation meetings, and committee processes.
• Schedule procurement-related meetings, prepare agendas, record minutes, and maintain accurate procurement records.
• Evaluate tender submissions for compliance, functionality, and adherence to statutory and organisational procurement requirements.
• Manage bidder and supplier communication, including responding to enquiries, issuing clarifications, and coordinating requests for additional information.
• Build and maintain effective relationships with internal stakeholders, suppliers, service providers, evaluation committees, and end-user departments to support procurement objectives.
• Provide procurement advice and support to departments in the preparation and processing of tender requests.
• Administer supplier database information and provide support for vendor registration and management activities.
• Monitor tender activities and prepare management reports, tender summaries, and procurement-related correspondence.
• Review contracts, addendums, and procurement documentation to ensure compliance, accuracy, and risk mitigation.
• Act as a custodian of procurement governance by enforcing procurement policies, procedures, and ethical standards.
• Provide guidance, training, mentorship, and performance feedback to interns and junior team members.
• Support purchasing and other procurement functions as required to ensure operational continuity and service delivery.

Inherent Requirements

• A relevant Diploma on NQF Level 6 or a Bachelor’s degree on NQF Level 7 in Supply Chain Management, Accounting , Law or a closely related field.
• A minimum of two (2) years of relevant experience in tender administration, procurement administration, or supply chain management, specifically involving tender processes.

Recommendations

• A minimum of two (2) years’ relevant experience in a Higher Education institution.

Competencies

• Results Orientated:
• The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
• The ability to deal calmly and effectively with high stress situations.
• Strategic Thinking:
• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.
• Leading:
• The ability to lead, take charge of situations, and offer opinions and directions to others.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption Of Duties

As soon as possible

Salary

The annual remuneration package, including benefits is R 464 881,91 - R 585 370,51 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe Benefits

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries

For enquiries, please feel free to contact 051 401 2979 or email [e-mail] or [e-mail]. Additionally, kindly contact 051 401 9813 / 9848 / 2876 for assistance.

General

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

ufs-employment-equity-plan_2025.pdf

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.