Assistant Director: Sourcing and Supplier Development

Gauteng Provincial Government; Johannesburg; On-site; ZAR 438,000 - 536,000; Full time

Job summary

Department of Co-Operative Governance and Traditional Affairs in Johannesburg seeks an Assistant Director to lead sourcing and supplier development within Supply Chain Management. The role focuses on updating supplier records, coordinating tenders, and ensuring compliance with PFMA, PPPFA, and Treasury regulations.

You will oversee bid committees, supplier performance, and reporting to management and Provincial Treasury, with a strong emphasis on policy adherence and project coordination.

Qualifications

• Matric plus NQF level 6 or National Diploma in Supply Chain Management or Logistics or recognised qualification by SAQA.
• 3-5 years’ experience in acquisition and contract management in the public service.
• Competencies include PFMA, PPPFA, Treasury Regulations, policy formulation and coordination, and tender/contract management procedures.

Responsibilities

• Update and maintain suppliers database and supplier registrations.
• Procure goods in line with PFMA, PPPFA and SCM guidelines for Accounting Officers.
• Facilitate bid committees and prepare BSC, BEC and BAC minutes.
• Coordinate tender processes and submissions to Adjudication and Public Committees.
• Prepare monthly, quarterly and annual tender reports for management and Provincial Treasury.
• Administer RFQ processes and ensure proper supplier performance evaluation.

Skills

Analytical Skills

Project Management Skills

Report writing skills

Communication Skills

Problem solving skills

Interpersonal Skills

Planning and Organizing skills

Leadership Skills

Coordination Skills

Team working

Supervision

Financial Management

Budgeting Processes

Policy knowledge

Education

National Diploma in Supply Chain Management or Logistics

Job description

Department of Co-Operative Governance and Traditional Affairs

Assistant Director: Sourcing and Supplier Development

• Reference Number : REFS/057048
• Directorate : Supply Chain Management
• Number of Posts : 1
• Package : R487 197.00 per annum (plus benefits)

Requirements :

• Matric plus NQF level 6/ National Diploma in Supply Chain Management or Logistics, or relevant qualification as recognised by SAQA, coupled with a minimum of 3-5 years’ experience in acquisition and contract management environment. Competencies: Knowledge and understanding of tender and contract management legislative framework in the Public Service; Knowledge and understanding of PFMA and other SCM Legislation; Knowledge of Department’s procedures on tenders and contracts administration; Ability to work in a highly-pressured environment and driven by a sense of urgency to meet deadlines; Thorough understanding of policy formulation and co-ordination; Analytical Skills; Project Management Skills; Report writing skills; Communication Skills; Problem solving skills; Conflict management skills; Interpersonal Skills; Planning and Organizing skills; Leadership Skills; Coordination Skills; Analytical Skills; Contract management skills; Tender management skills; Team working; Supervision; Communication; Problem Solving and Analysis; Staff Development; Financial Management and Procedures; Budgeting Processes; Policies, procedures and legislations; Planning and co-ordinating; A valid driver’s license.

Duties :

• Ensure the updating of suppliers’ database on an ongoing basis; Ensure the registering of suppliers on departmental supplier database; Administer the updating of existing information of suppliers on database; Administer and maintaining effective systems and procedures for suppliers registration and accreditation; Ensure that goods are procured in line with PFMA, PPPFA, Treasury Regulations and Supply Chain Management Guidelines to Accounting Officers; Ensure the implementation of and adherence to policies and procedures; Ensure the submission of approved tender specifications (pack) to GDF for advertising on e-Tender Portal and Government Tender Bulletin; Conduct briefing sessions; Guide role players on policy and procedures during the tendering processes; Present SCM processes or background of the tender to the Bid Evaluation Committee members; Facilitate all bid committees; Ensure the preparation of BSC, BEC and BAC minutes; Ensure preparation of submissions to the Adjudication Committee; Ensure proper management and facilitation of tender processes; Ensure the preparation and coordination of all Public Adjudication Committee processes; Presenting Tender and Sourcing processes to end- users; Compilation of monthly, quarterly and annual report on tenders to management and Provincial Treasury; Administer the invitation of quotations from the suppliers listed on the database; Oversee the obtaining of quotations; Ensure that goods and services are obtained from the suppliers who score the highest points according to the PPPFA.; Administer and maintain all records in respect of Requests for Quotations (RFQ); Communicate and save information about unreliable service providers; Interacting with CIPRO/DTI and National Treasury; Advice service providers on steps to follow to comply with the Departmental requirements; Facilitate the approval in respect of the awarding of quotations; Supervise the regular verification of VAT registrations and preferential point system; identify, assess, and prioritize risks of different projects within the supply chain; Measure, analyse, and manage the performance of a supplier; Ensure that supplier performance evaluation and reports are completed for proper management of contracts; Ensuring that a vendor adequately performs a contracted service; Monitor contract and commitment registers to ensure that the service providers are not under/ overpaid; Check that BAC (Bid Adjudication Committee) agendas are compiled correctly; Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings; Check and ensure that minutes of the meetings are correctly taken and clients are informed in writing of the outcome; Act as advisor to the adjudication evaluation panels; Arrange ad hoc meeting; Ensure the recording of deliberations of the meetings; Management of staff performance; Management of leave plan; Management of staff training and development; Coordinate activities of the division. A valid driver’s license.

Notes :

• It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities, and they will be exempted from a driver’s license requirement. Preference will be given to female applicants for SMS posts.

Employer : Department of Co-Operative Governance and Traditional Affairs

Location : Johannesburg

Closing Date : 09-11-2026