Office Manager - Legal Secretary

Rad Resources; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A legal firm in Johannesburg is seeking a highly capable Office Manager / Personal Assistant to provide comprehensive support to the Senior Attorney while managing office operations. Ideal candidates will have significant experience in senior administrative roles within a legal context and possess strong organisational and communication skills. A proactive approach is essential for ensuring efficiency and effectiveness in the office's daily functions.

Qualifications

• Experience in a legal or professional services environment is highly advantageous.
• Proactive, results-driven mindset suited for fast-paced environments.
• Exceptional typing skills focusing on speed and accuracy.

Responsibilities

• Provide high-level administrative support to Senior Attorney.
• Oversee day-to-day office operations and manage client intake.
• Supervise administrative staff and ensure firm’s accounting functions.

Skills

Proven experience in a senior administrative role

Proficiency in MS Office Suite

Exceptional organisational skills

Strong communication skills

Job description

Legal firm seeking a highly capable and experienced Office Manager / Personal Assistant to join our team. This pivotal role is the organisational backbone of our firm, requiring a versatile "jack-of-all-trades" who will provide comprehensive support to our Senior Attorney while ensuring the seamless and efficient operation of the entire office.

Responsibilities

Personal Assistant to Senior Attorney :

• Provide high-level, confidential administrative and legal support to the Senior Attorney, with a specific focus on the management and administration of pension fund wind-ups and curatorship files.
• Draft, format, and type a wide range of documents, correspondence, and legal reports with exceptional speed and accuracy.
• Manage the Senior Attorney's diary, schedule appointments, coordinate meetings, and handle all communications effectively.

Office Management :

• Oversee all day-to-day office operations, acting as the primary point of contact for clients, staff, and suppliers.
• Manage the new client intake process, including FICA compliance and opening new files.
• Supervise administrative staff and oversee the firm's accounting functions in conjunction with the external accountant, including instructing payments and managing financial systems.
• Proactively identify opportunities to improve efficiency by developing and implementing new systems and processes.
• Manage all office logistics, including stock-taking and ordering of supplies.
• Assist with the firms marketing and social media presence as required.

Qualifications and Skills

• Essential : Proven experience in a senior administrative, office management, or senior PA role. Experience within a legal or professional services environment is highly advantageous.
• Mindset : A "no-nonsense," proactive, and results-driven individual who thrives in a fast-paced environment and is willing to take on a wide variety of tasks.
• Technical Skills : A high degree of proficiency in the MS Office Suite (Word, Outlook, Excel) and excellent typing skills with a focus on both speed and accuracy.
• Organisational Skills : Exceptional organisational, time-management, and multitasking abilities with a conscientious approach and high level of initiative.
• Communication : Impeccable professionalism, discretion, and a strong work ethic. An exceptional command of the English language (written and verbal) is required. Fluency in Afrikaans is highly advantageous.

This is an urgent placement, and the successful candidate must be available to start immediately to ensure a smooth and thorough handover with the current incumbent.