Office Administrator/Manager Market Related

SoluGrowth (Pty) Ltd; South Africa; Remote; ZAR 201,000 - 312,000; Part time

Job summary

SoluGrowth (Pty) Ltd is seeking a proactive Office Manager to oversee the smooth operation of our office in South Africa. The role covers procurement, travel bookings, meeting scheduling, document management, and local support for remote team members.

This 3-month contract role emphasizes hands-on organization, attention to detail, and coordinating with local vendors and teams to keep administrative tasks timely and accurate.

Qualifications

• Bachelor's degree preferred.
• Proven experience in office management or administrative roles.
• Familiarity with procurement processes and Purchase Order management systems.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Responsibilities

• Day-to-day procurement activities, including creating Purchase Orders.
• Handling travel and accommodations bookings for employees.
• Scheduling meetings and coordinating events as needed.
• Receiving invoices and scanning them to Sharepoint for record-keeping.
• Distributing local documentation and ensuring its accuracy and completeness.
• Engaging with local parties on a face-to-face basis as necessary.
• Providing coverage for the local reception desk when required.
• Managing incoming telephone calls and emails, relaying messages promptly.
• Scanning office documentation to our online filing solution for easy access and organization.
• Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.

Skills

Procurement

Travel bookings

Meeting scheduling

Document management

Remote team support

Education

Bachelor's degree in business administration or relevant field

Tools

Purchase Order systems

Job description

Office Manager

We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.

This is a 3 months contract role. (Remote in SA)

RESPONSIBILITIES

• Day-to-day procurement activities, including creating Purchase Orders.
• Handling travel and accommodations bookings for employees.
• Scheduling meetings and coordinating events as needed.
• Receiving invoices and scanning them to Sharepoint for record-keeping.
• Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
• Providing coverage for the local reception desk when required.
• Managing incoming telephone calls and emails, relaying messages promptly.
• Scanning office documentation to our online filing solution for easy access and organization.
• Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in business administration or relevant field preferred.
• Proven experience in office management or administrative roles.
• Familiarity with procurement processes and Purchase Order management systems.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Ability to work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and responsibilities.
• Experience in a similar role.
• Knowledge of document management systems and online filing solutions.
• Previous experience providing support to remote team members or working in a global organization.