National Rental & Fleet Admin Specialist

Ingenious Talent & Workforce Solutions; Johannesburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Ingenious Holdings is recruiting on behalf of our client for a National Rental Administrator to manage the rental portfolio, including contracts, invoicing, and fleet administration in Johannesburg.

The role requires 2 years' relevant experience, strong MS Excel skills, and the ability to coordinate with internal teams, customers, and suppliers to ensure accurate billing, reconciliations, and timely reporting.

Qualifications

• Grade 12 / Matric is required.
• Minimum 2 years' relevant experience in fleet, rental, leasing, automotive, or asset finance.
• Strong contract administration and financial administration experience.
• Experience with reconciliations and invoicing.
• Strong Microsoft Excel and MS Office skills.
• Valid Driver's Licence.

Responsibilities

• Administer and process rental and fleet contracts with accurate documentation.
• End-to-end administration of rental agreements including changes and extensions.
• Process customer invoicing, credit notes, and adjustments.
• Perform fleet clearing account reconciliations and resolve discrepancies.
• Assist with the preparation and maintenance of financial and rental-related reports.
• Maintain depreciation and interest calculations for rental assets.
• Capture and maintain fleet, customer, contract, and financial data in systems.
• Monitor expiring or irregular contracts and escalate issues as needed.
• Coordinate with internal departments, customers, suppliers and stakeholders on queries.
• Prepare Excel-based schedules, reconciliations, and reports; support month-end processes.

Skills

Fleet administration

Contract administration

Invoicing

Financial administration

Excel skills

Education

Matric / Grade 12

Tools

Kerridge

Fleet Kompact

Job description

Ingenious Holdings is recruiting on behalf of our client for a National Rental Administrator to manage the rental portfolio, including contracts, invoicing, and fleet administration in Johannesburg.

The role requires 2 years' relevant experience, strong MS Excel skills, and the ability to coordinate with internal teams, customers, and suppliers to ensure accurate billing, reconciliations, and timely reporting.