Migration Health Administrative Specialist

IOM - UN Migration; Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Job summary

IOM - UN Migration in Pretoria seeks an Administrative Assistant to support the Migration Health Assessment Centre (MHAC) with daily administrative duties, ensuring accuracy in record-keeping and reporting.

You will manage document tracking, e-archiving, embassy mailouts, procurement coordination, inventory, and budget monitoring, in close collaboration with HR, MHD and finance to improve efficiency and compliance.

Qualifications

• Bachelor’s degree in Administration/Management/Medical Administration or related field with at least three years of relevant experience.
• Secondary School Diploma with at least five years of relevant working experience.
• Experience in administration, procurement or accounting.
• NGO or international organization experience is an advantage.
• Demonstrate accuracy in handling and reporting data.

Responsibilities

• Coordinate internal office administrative support procedures and document tracking.
• Maintain a systematic e-archiving system for medical files and reports.
• Prepare mail out lists for embassies and liaise on document status.
• Manage inventory, procurement, storage of medical supplies and IT equipment.
• Assist with staff contracts, leaves, attendance and budget monitoring.

Skills

MS Office

Organizational skills

Communication skills

Education

Bachelor’s degree in Administration/Management/Medical Administration

Secondary School Diploma with 5+ years relevant experience

Job description

IOM - UN Migration in Pretoria seeks an Administrative Assistant to support the Migration Health Assessment Centre (MHAC) with daily administrative duties, ensuring accuracy in record-keeping and reporting.

You will manage document tracking, e-archiving, embassy mailouts, procurement coordination, inventory, and budget monitoring, in close collaboration with HR, MHD and finance to improve efficiency and compliance.