Migration Health Admin Coordinator

UN Atlas; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The International Organization for Migration (IOM) Migration Health Assessment Clinic in Pretoria seeks an Administrative Assistant to ensure smooth administrative functioning, document management, embassy coordination, and efficient office procedures.

Responsibilities include tracking and archiving medical files, preparing mailings for embassies, liaising on processing status, coordinating staff allocation, procurement, inventory, and cost control.

Qualifications

• Bachelor's degree in Administration, Management, Medical Administration, or a related field with at least three years of relevant experience.
• Alternative: Secondary School Diploma with at least five years of relevant experience.
• Experience in administration, procurement, or accounting.
• Experience with refugees or migrants in a medical setting is advantageous.
• Experience with NGOs or international organizations is advantageous.
• Accurate data handling and reporting essential.
• Proficiency in MS Office at an intermediate level.

Responsibilities

• Coordinate and maintain administrative support procedures, including document tracking, filing, and archiving of medical files and results.
• Manage systematic e-archiving and physical storage of documents like X-rays and medical reports.
• Prepare mailings for embassies and liaise on processing status; dispatch documents.
• Coordinate staff allocation and implement procedural improvements.
• Manage procurement and inventory of supplies; oversee facility maintenance.
• Administer petty cash, reconcile statements, monitor expenditures, and assist with financial reporting.
• Ensure correctness of travel authorizations and perform other assigned duties.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree in Administration/Management/Medical Administration

Secondary School Diploma with 5+ years experience

Tools

MS Office

Job description

The International Organization for Migration (IOM) Migration Health Assessment Clinic in Pretoria seeks an Administrative Assistant to ensure smooth administrative functioning, document management, embassy coordination, and efficient office procedures.

Responsibilities include tracking and archiving medical files, preparing mailings for embassies, liaising on processing status, coordinating staff allocation, procurement, inventory, and cost control.