Marketing Traffic Coordinator

West Coast Personnel; Milnerton; On-site; ZAR 180,000 - 260,000; Full time

Job summary

West Coast Personnel is seeking a highly organized Marketing Traffic/Project Coordinator to support the delivery of creative projects. The role involves reviewing briefs, allocating work to designers, and coordinating across account management and production teams to meet deadlines.

You will manage project schedules, monitor milestones and proactively address bottlenecks in a fast-paced agency environment, using tools such as Asana, ClickUp or Monday.com.

Qualifications

• Matric certificate or equivalent.
• Minimum 1 year of experience in marketing traffic management, project coordination or production.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Experience with project management software such as Asana, ClickUp or Monday.com.
• Familiarity with collaborative design tools such as Figma and Adobe Creative Cloud.
• Strong communication and interpersonal skills.
• Calm, solutions-focused and diplomatic when addressing challenges.
• Able to work effectively with creative, account management and production teams.
• Good understanding of creative workflows and project delivery processes.

Responsibilities

• Workflow Management: Review briefs, assess studio capacity and allocate tasks to designers/copywriters.
• Schedule Management: Monitor milestones, identify bottlenecks and adjust timelines to keep projects on track.
• Resource Allocation: Balance workloads across the creative team to optimise efficiency.
• Project Coordination: Coordinate communication between account management, creative and production teams.
• Status Reporting: Lead status meetings and keep stakeholders informed.
• Project Management Systems: Update and manage projects on Asana, ClickUp or Monday.com.
• Quality Control: Ensure assets meet specs and pass review stages.
• Deadline Management: Identify risks to timelines and communicate issues.

Skills

Marketing traffic management

Project coordination

Production coordination

Time management

Detail-oriented

Communication skills

Interpersonal skills

Multitasking

Creative workflows

Problem solving

Education

Matric certificate

Tools

Asana

ClickUp

Monday.com

Figma

Adobe Creative Cloud

Job description

Requirements:

• Matric certificate
• Minimum 1 years' experience in marketing traffic management, project coordination or production, ideally within an advertising, marketing or design agency.
• Excellent organizational and time-management skills, with a strong attention to detail.
• Ability to manage multiple projects and competing deadlines in a fast-paced environment.
• Experience with project management software such as Asana, ClickUp or Monday.com.
• Familiarity with collaborative design tools such as Figma and Adobe Creative Cloud.
• Strong communication and interpersonal skills.
• A calm, solutions-focused and diplomatic approach to managing challenges and tight deadlines.
• Ability to work effectively with creative, account management and production teams.
• Strong understanding of creative workflows and project delivery processes.

Responsibilities:

• Workflow Management: Review incoming project briefs, assess studio capacity and allocate tasks to the appropriate designers and copywriters.
• Schedule Management: Monitor project milestones and deadlines, identify potential bottlenecks and proactively adjust timelines to ensure projects remain on track.
• Resource Allocation: Balance workloads across the creative team to optimise efficiency and ensure resources are effectively utilised.
• Project Coordination: Coordinate communication between account management, creative teams and production to ensure projects progress smoothly from brief through to delivery.
• Status Reporting: Lead regular status meetings, maintain accurate project updates and keep relevant stakeholders informed of project progress.
• Project Management Systems: Update and manage projects using project management platforms such as Asana, ClickUp or Monday.com.
• Quality Control: Ensure creative assets meet required specifications and pass through the necessary review and approval stages before final client delivery.
• Deadline Management: Proactively identify risks to delivery timelines and communicate any issues or delays to the relevant stakeholders.

Ideal Candidate

The ideal candidate will be a highly organized marketing traffic, project or production coordinator who enjoys working behind the scenes to keep creative projects moving. You should be comfortable juggling multiple deadlines, coordinating different stakeholders and proactively identifying issues before they become problems.