Maintenance Planner Assistant / Stores

Synergy Jobs (Pty) Ltd; Gauteng; On-site; ZAR 152,000 - 182,000; Full time

Job summary

Synergy Jobs (Pty) Ltd in Cullinan seeks a Maintenance Planner Assistant/Stores to support CMMS, stores and procurement tasks. You will create and plan maintenance job cards, manage stock, and assist with QMS documentation.

Must have 3–5 years of office administration experience; Grade 12 is required. Pragma CMMS experience is advantageous. The role is based in Cullinan with the potential for local relocation if needed.

Qualifications

• Grade 12 is required.
• 3–5 years of office administration experience is required.
• Pragma CMMS experience will be advantageous.

Responsibilities

• Assist with CMMS tasks: creating and planning maintenance job cards.
• Support safety checks and contractor file upkeep.
• Handle procurement: quotes, PRs/POs, invoices.
• Receive, inspect and issue stock to workshop staff.
• Update QMS documentation and general office admin duties.
• Prepare documents for audits and maintain neat records.

Skills

General Administration

Procurement Process

OSH Act

Maintenance Functions

Microsoft Office

Food Safety

Education

Grade 12

Tools

Pragma CMMS

Job description

POSITION: Maintenance Planner Assistant/ Stores

LOCATION: Cullinan

REPORTING TO: Maintenance Planner

Job Purpose

Assist with administration of the maintenance functions including the CMMS system (Pragma), safety, procurement, stores, and company QMS

Output:

CMMS (Pragma)

• Creating job cards on CMMS
• Planning of maintenance job cards to be carried out
• Ensuring that preventative maintenance job cards are generated
• Feedback to other departments regarding outstanding job cards
• Allocating job cards
• Housekeeping of the CMMS system

Safety

• Ensuring contractors safety files are up to date
• Support the safety department by ensuring that all maintenance checks are completed and handed in on time
• Track Safety inspections that need to be carried out

Procurement

• Obtaining quotes from suppliers
• Generating PR’s and PO’s
• Processing invoices

Stores

• Receiving and inspecting of stock received
• Issuing Stock: Dispense parts and consumables to workshop staff against authorized job cards or requests, ensuring proper project allocation.
• Stock Auditing: Perform routine cycle counts and full physical stocktakes to match actual items with system records
• Reordering and Replenishing: Monitor minimum stock thresholds and flag low-supply items to prevent operational downtime

General

• Updating of maintenance documentation for the company’s QMS
• Office admin duties as required
• Managing maintenance office cleaning
• Preparing of documents for Audits
• General filing

Minimum Requirements

Qualification details

• Grade 12 is required

Experience

• 3 - 5 years’ office administration experience is required
• Pragma experience will be advantageous

Functional Competencies

• General Administration
• Procurement Process
• OSH Act
• Maintenance Functions
• Microsoft Office
• Food Safety

Important:

• Applicants from outside the region may apply, provided they are willing and able to relocate to Cullinan at their own cost. Applicants must confirm their current address and clearly state in their CV that they are willing to relocate at their own cost; otherwise, no feedback will be provided to this candidate
• Candidates must be able to commute reliably, to meet the Company’s operational requirements and needs

Selection Compliance

• Where required, validated and fair assessments (internal and external) may be used
• Background checks (criminal, qualification and references) must be conducted in accordance with POPIA

Accommodation for candidates with Disabilities

• Reasonable accommodation (if and/ where applicable) will be considered in line with the Code of Good Practice

Data Protection

• All candidates’ information will be processed for recruitment purposes in line with the POPIA

Salary:

• R 15,000.00 CTC per month
• Please note that no feedback will be provided on CV’s if the candidate’s salary expectations and most recent payslip are not included
• Death and disability benefits according to the company benefit structure
• This is a TCTC package – no additional benefits

Please note the following

• Most recent payslip must be submitted with the CV
• Salary expectations need to be provided.
• This position is in Boekenhout (Cullinan), so travelling costs should be taken into account (someone residing in Cullinan / Rayton / Northern suburbs of Pretoria will be ideal)

Closing date:

7 October 2026