Facilities Maintenance Coordinator

RailBays; Boksburg; On-site; ZAR 360,000 - 540,000; Full time

Job summary

RailBays is seeking a Maintenance Planner to develop and maintain maintenance schedules and coordinate activities across facilities, production, and maintenance teams in a high-demand environment.

You will ensure CMMS data integrity, track KPIs, and support safety and compliance while coordinating with contractors and internal stakeholders. A 3–5 year background in maintenance planning is preferred.

Qualifications

• 3–5 years in maintenance planning or facilities coordination.
• Experience in rail, manufacturing, logistics, or heavy industrial environments is advantageous.
• Knowledge of SA OHSA and local compliance requirements.
• Strong Excel, Word, PowerPoint and reporting skills.

Responsibilities

• Maintain facilities maintenance plans and schedules for agreed assets.
• Coordinate planned, corrective, and shutdown maintenance activities in consultation with the Facilities Manager.
• Ensure accuracy of CMMS records, work orders, asset history and maintenance backlog information.
• Prepare and issue weekly and monthly maintenance schedules and progress updates.
• Confirm the availability of labour, tools, permits, contractors, and spare parts before planned work starts.
• Track maintenance KPIs and provide information for review by the Facilities Manager.
• Support root cause analysis and reliability improvement activities.
• Coordinate contractor access and readiness in line with site safety requirements.
• Provide input to maintenance budget forecasts, purchase requisitions, and cost tracking.

Skills

Maintenance planning

Facilities coordination

CMMS

Analytical reporting

MS Excel

Stakeholder collaboration

Education

Technical Diploma / National Diploma / Degree in Engineering, Facilities Management, or Maintenance Management

Tools

SAP PM

Maximo

Pragma

EAM

Job description

Take on a new challenge and apply your maintenance planning and coordination expertise in a cutting-edge field. You’ll work alongside a dedicated and collaborative team of professionals.

You’ll play a key role in ensuring the smooth operation and reliability of our facilities and infrastructure. Day-to-day, you’ll work closely with teams across the business (maintenance, production, supply chain, quality, EHS, and finance), coordinate contractor activities, and ensure compliance with health, safety, and environmental standards, and much more.

You’ll specifically take care of developing and maintaining maintenance schedules, but also tracking performance indicators and supporting compliance-related activities.

We’ll look to you for:

• Maintaining facilities maintenance plans and schedules for agreed assets.
• Coordinating planned, corrective, and shutdown maintenance activities in consultation with the Facilities Manager.
• Ensuring the accuracy of CMMS records, work orders, asset history, and maintenance backlog information.
• Preparing and issuing weekly and monthly maintenance schedules and progress updates.
• Confirming the availability of labour, tools, permits, contractors, and spare parts before planned work starts.
• Tracking maintenance KPIs and providing information for review by the Facilities Manager.
• Supporting root cause analysis and reliability improvement activities.
• Coordinating contractor access and readiness in line with site safety requirements.
• Providing input to maintenance budget forecasts, purchase requisitions, and cost tracking.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Technical Diploma, National Diploma, or Degree in Engineering, Facilities Management, or Maintenance Management.
• Experience in maintenance planning or facilities coordination, ideally 3–5 years in facilities, manufacturing, industrial, rail, logistics, or building maintenance environments.
• Proven experience using Computerized Maintenance Management Systems (CMMS) such as SAP PM, Maximo, Pragma, or EAM.
• Knowledge of preventive, predictive, and corrective maintenance methodologies.
• Familiarity with facility infrastructure systems, including electrical distribution, HVAC, plumbing, fire safety, and civil infrastructure.
• Experience in spare parts management, inventory control, and maintenance material planning.
• Understanding of maintenance KPIs (e.g., PM Compliance, MTBF, MTTR, backlog management).
• Working knowledge of South African statutory and compliance requirements (e.g., OHSA, SANS 10142, Construction Regulations).
• Strong analytical and reporting skills, with advanced proficiency in Microsoft Excel, Word, PowerPoint, and Microsoft Copilot.
• Excellent written, verbal, and presentation skills.
• Proactive, detail-oriented, and adaptable to change.
• Experience within a rail, manufacturing, automotive, logistics, or heavy industrial environment is advantageous.
• Exposure to CAPEX project planning and facilities improvement projects is a plus.

Source

Original vacancy published byAlstom.Please refer to the official employerwebsite for current information.