Maintenance Administrator

Vineyard; Stellenbosch; On-site; ZAR 200,000 - 280,000; Full time

Benefits offered by this job

Empowering environment

Risk benefits

20 working days leave

Training and development opportunities

Other company benefits

Job summary

Oude Werf Hotel in Stellenbosch is seeking a Maintenance Administrator to provide admin and coordination support to the Maintenance Department. You will manage maintenance requests, work orders, records, suppliers, and preventative maintenance schedules, and assist the Maintenance Manager to keep facilities in top condition, both guest areas and back-of-house.

This role is on-site, fixed-term, and requires strong organizational and communication skills, computer literacy, and experience with

Qualifications

• Matric or equivalent qualification.
• Tertiary qualification in Admin/Facilities/Hospitality preferred.
• 1 year's experience in admin role, hospitality/facilities advantageous.
• Experience with maintenance management systems advantageous.
• Experience with purchasing, quotations, invoices and supplier administration.
• Willing to work various shifts and across multiple functions.
• Computer literate.

Responsibilities

• Provide admin support to Maintenance Department and manage work orders.
• Maintain records, supplier info, and preventative maintenance schedules.
• Assist Maintenance Manager and team to ensure high facility standards.
• Set up maintenance department structures and capture information on Omni.

Skills

Communication

Administrative

Record keeping

Multitasking

Attention to detail

Customer service mindset

Education

Matric

Tertiary qualification in Admin/Facilities/Hospitality

Tools

Computer literacy

Job description

Maintenance Administrator

Oude Werf Hotel

Stellenbosch | On-Site

Fixed Term Contract

People are the foundation of our business. Oude Werf Hotel is committed to treating everyone with fairness, respect, and an appreciation for their individuality. We seek out and collaborate with individuals who align with our values and demonstrate a strong potential for growth and development. By fostering an environment of clear roles, open communication, wellness, alignment, and transparency, we empower one another to thrive. This approach inspires pride, cultivates loyalty, and builds lasting relationships.

The Maintenance Administrator is responsible for providing administrative and coordination support to the Maintenance Department, ensuring that maintenance requests, work orders, records, suppliers, and preventative maintenance schedules are effectively managed. The role supports the Maintenance Manager and team in ensuring that the hotel’s facilities, equipment, guest areas, and back-of-house areas are maintained to a high standard, as well as setting up the structures in the maintenance department, and this includes capturing all the necessary information on Omni.

Requirements:

• Matric
• Relevant tertiary qualification in Administration, Facilities Management or Hospitality related field
• 1 years’ experience in an administrative role, preferably within a hospitality, maintenance, facilities or property environment (advantageous)
• Previous experience working with maintenance job cards, work orders, or maintenance management systems (advantageous)
• Experience with purchasing, quotations, invoices and supplier administration
• Work various shifts
• Work across multiple functions
• Computer literate

Competencies:

• Excellent communication and interpersonal skills
• Strong administrative and organizational skills
• Strong record keeping and reporting skills
• Ability to multitask and prioritize efficiently
• Organized, professional, and detail-oriented
• Customer service focused, with an understanding of the impact maintenance has on the guest experience

We offer:

• An empowering environment.
• A remuneration package including risk benefits
• 20 working days leave per annum
• Other company benefits
• Training and development opportunities

Please apply by no later than close of business on 21 September 2026.

Only short-listed external applicants will be contacted.

Preference will be given to candidates who meet the requirements of our Employment Equity Plan