Maintenance Administrator

Industrial Bakeware Company (Pty) Ltd; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Industrial Bakeware Company (Pty) Ltd is looking for a highly organized Maintenance Administrator to support the Maintenance Department. The role involves maintaining preventative maintenance schedules, processing purchase orders, and supporting artisans administratively.

Candidates should have 3–5 years of relevant experience, strong Excel skills, and the ability to manage multiple priorities in a fast-paced environment. This position is full-time and requires in-person work.

Qualifications

• 3–5 years’ experience in an administrative role within a manufacturing or technical environment.
• Experience working with purchase orders and supplier coordination.
• Exposure to preventative maintenance systems.

Responsibilities

• Maintain and update the preventative maintenance schedule.
• Issue and track maintenance job cards.
• Capture maintenance data and ensure accurate record keeping.

Skills

Organisational skills

Communication skills

MS Excel

Detail orientation

Problem-solving

Job description

About the Role

We are seeking a highly organised and detail-oriented Maintenance Administrator to support our Maintenance Department in a fast-paced manufacturing environment.

This role plays a critical part in ensuring preventative maintenance schedules are maintained, purchase orders are processed efficiently and timeously, suppliers are coordinated effectively, and artisans are fully supported from an administrative perspective.

If you thrive in a structured, deadline-driven environment and enjoy working closely with technical teams, this opportunity may be ideal for you.

Key Responsibilities include, but are not limited to:

• Maintain and update the preventative maintenance schedule
• Issue and track maintenance job cards
• Capture maintenance data and ensure accurate record keeping
• Raise purchase orders and obtain supplier quotations
• Follow up on outstanding orders and deliveries
• Coordinate supplier and contractor documentation
• Maintain spare parts registers and monitor stock levels
• Compile weekly and monthly maintenance reports
• Provide day-to-day administrative support to the maintenance team

Minimum Requirements

• 3–5 years’ experience in an administrative role within a manufacturing or technical environment
• Experience working with purchase orders and supplier coordination
• Exposure to preventative maintenance systems
• Strong MS Excel skills
• High level of accuracy and attention to detail
• Ability to work under pressure and manage multiple priorities

Key Competencies

• Strong organisational and planning skills
• Excellent communication skills
• Deadline-driven
• Problem-solving mindset
• Professional and proactive approach

What Success Looks Like in This Role

• Preventative maintenance schedules are consistently up to date
• Purchase orders are processed timeously
• Minimal delays due to missing parts or admin backlogs
• Accurate maintenance reporting and documentation
• Strong support to the artisan team

IBCO is an equal opportunity employer and is committed to Employment Equity. Preference will be given to suitably qualified candidates from designated groups in line with our EE Plan. The company reserves the right not to make an appointment.

Should you not hear from us within 2 weeks of your application, please consider your application as unsuccessful.

Job Type: Full-time

Work Location: In person

Application method

• Email

Require resume

• Yes