Logistics Administrator - Fruit Cold Storage Facility

Jackie Cory Recruitment; Coega; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Jackie Cory Recruitment is seeking a meticulous Logistics Administrator to coordinate export bookings, dispatch documentation and daily logistics within a fruit export facility. You will liaise with clients, freight forwarders, inspectors, and transporters to ensure accurate documentation and timely load-outs.

The role requires strong admin and Excel skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced setting.

Qualifications

• Minimum 2+ years in logistics administration or dispatch.
• Strong administrative, organisational and communication skills.
• Proficiency in Excel and general computer systems.
• High attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience in fruit exports or cold storage is a plus.

Responsibilities

• Coordinate client orders, load-out instructions, shipping bookings and container dispatches.
• Capture and update client specifications, pallet details and order changes accurately on the system.
• Liaise with clients, freight forwarders, section managers, transporters, PPECB and DoA inspectors.
• Verify dispatch documentation, container and seal numbers, pallet weights, charges and invoicing details.
• Prioritise load-outs according to vessel schedules and port stack closures.
• Coordinate client-specific stickers, label approvals, printing and load-out photographs.
• Monitor templates and consumables, maintain stock records and arrange replenishment when required.
• Compile daily, weekly and monthly Excel reports covering pallets, containers, stock, load-outs and missing pallets.
• Prepare documentation for quality, age, sticker and special market inspections.
• Maintain accurate filing, complete day-end procedures and ensure documentation is distributed to relevant parties.
• Provide administrative support and respond professionally to client queries.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Deadline management

Tools

Microsoft Excel

Job description

Logistics Administrator - Fruit Cold Storage Facility

We are seeking a detail-oriented and organised Logistics Administrator to coordinate export bookings, dispatch documentation, client specifications and daily logistics administration within a fruit export environment.

Key Responsibilities:

• Coordinate client orders, load-out instructions, shipping bookings and container dispatches.

• Capture and update client specifications, pallet details and order changes accurately on the system.

• Liaise with clients, freight forwarders, section managers, transporters, PPECB and DoA inspectors.

• Verify dispatch documentation, container and seal numbers, pallet weights, charges and invoicing details.

• Prioritise load-outs according to vessel schedules and port stack closures.

• Coordinate client-specific stickers, label approvals, printing and load-out photographs.

• Monitor templates and consumables, maintain stock records and arrange replenishment when required.

• Compile daily, weekly and monthly Excel reports covering pallets, containers, stock, load-outs and missing pallets.

• Prepare documentation for quality, age, sticker and special market inspections.

• Maintain accurate filing, complete day-end procedures and ensure documentation is distributed to relevant parties.

• Provide administrative support and respond professionally to client queries.

Minimum Requirements:

• Previous experience in logistics administration, dispatch or a similar role.

• Strong administrative, organisational and communication skills.

• Proficiency in Microsoft Excel and general computer systems.

• High attention to detail and accuracy when handling orders and export documentation.

• Ability to manage multiple deadlines and work effectively in a fast-paced environment.

• Experience in fruit exports, cold storage or shipping documentation would be advantageous.