Legal Secretary

Placements24; Centurion; On-site; ZAR 180,000 - 270,000; Full time

Benefits offered by this job

Health insurance

Job summary

Placements24 is seeking a highly organized Legal Secretary to support our legal team in Centurion. You will be the first point of contact for clients, handle confidential information, and ensure smooth day-to-day operations in a busy law practice.

The role requires proficiency in legal terminology, strong typing skills, and excellent communication. Join a reputable firm that values discretion and professional standards in a full-time capacity.

Qualifications

• Proven experience as a Legal Secretary or Legal Assistant.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent typing skills and familiarity with legal software and Microsoft Office Suite.
• Exceptional organizational and time management abilities.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills for interacting with clients and legal professionals in Centurion.

Responsibilities

• Manage and maintain attorneys' calendars, schedule appointments, and arrange meetings.
• Prepare, file, and serve legal documents, pleadings, and correspondence with courts and clients.
• Handle incoming and outgoing mail, emails, and telephone calls, screening and directing them appropriately.
• Transcribe dictations, draft standard legal documents, and proofread for accuracy and completeness.
• Maintain organized and confidential client files, ensuring all records are up-to-date.
• Assist with billing and timekeeping records, and process expense reports.

Skills

Legal terminology

Typing speed

Communication skills

Organizational skills

Discretion and confidentiality

Interpersonal skills

Tools

Legal software

Microsoft Office Suite

Job description

About the Role

Our client is looking for a highly organized and efficient Legal Secretary to provide crucial administrative support to their legal team based in Centurion . This role is essential for the smooth day-to-day operations of the practice, ensuring that all legal professionals have the support they need to serve clients effectively. You will be the first point of contact for many clients and stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate is proactive, discreet, and possesses a strong understanding of legal terminology and office procedures.

Key Responsibilities

• Manage and maintain attorneys' calendars, schedule appointments, and arrange meetings.
• Prepare, file, and serve legal documents, pleadings, and correspondence with courts and clients.
• Handle incoming and outgoing mail, emails, and telephone calls, screening and directing them appropriately.
• Transcribe dictations, draft standard legal documents, and proofread for accuracy and completeness.
• Maintain organized and confidential client files, ensuring all records are up-to-date.
• Assist with billing and timekeeping records, and process expense reports.

Requirements

• Proven experience as a Legal Secretary or Legal Assistant.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent typing skills and familiarity with legal software and Microsoft Office Suite.
• Exceptional organizational and time management abilities.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills for interacting with clients and legal professionals in Centurion .

Benefits

• Competitive salary based on experience and skills.
• Stable, full-time position within a reputable legal firm.
• Opportunity to work closely with experienced legal professionals in Centurion .
• Comprehensive benefits package, including health insurance.
• A professional and structured work environment.