Leasing Administrator

Transnet SOC Ltd; Richards Bay; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Transnet SOC Ltd is seeking a detail-oriented lease administrator to manage lease documentation, correspondence, and related admin tasks. The role includes handling signed/unsigned leases, forwarding agreements to Head Office, and ensuring compliance with legal requirements.

You will maintain tenant files, address queries, support renewal processes, and assist with SAP-based billing and reporting. Strong data management, planning, and integrity are essential.

Qualifications

• Grade 12 (NQF 4) or Senior Higher Certificate (NQF 5) required.
• Minimum 3 years’ relevant experience in lease administration or similar.
• Proficient in SAP and Microsoft Excel; strong data handling and compliance knowledge.

Responsibilities

• Draft lease documentation, correspondence and admin functions relating to leases.
• Attend to day-to-day residential queries and annual renewal documentation for tenants.
• Forward original lease agreements to Head Office for safekeeping and maintain lease files.
• Reconcile rates and taxes accounts for affected leases; maintain deposits and refunds.
• Assist leasing consultant with verification of pre-billing vs SAP reports and lease registers.

Skills

Self Management

Operational Execution

Business Acumen

Results Driven

Planning & Execution

Digital Literacy

Data Management

Customer focus

Managing Risk

Time Management

Interpersonal Adaptability

Adaptability

Integrity and ethical conduct

Education

Grade 12 (NQF 4) or Senior Higher Certificate (NQF 5)

Tools

SAP

Microsoft Excel

Job description

Draft lease documentation, correspondence and attend to adminfunctions relative to the above, including receipt of signeddocumentation for finalisationPosition OutputsFinalise all lease documentation according to set standards Draft lease documentation, including special clause and replacement pages Highlight amendments and obtain necessary approval where required Check signed leases and other documentation against base to ensure correctness and ensure that the signed lease conforms to legal requirements Ensure unsigned lease reports are up to date, necessary notes to be always recorded against contracts. Forward original lease agreement to Head office for safe keeping and a copy for the lease file and tenant Advise Finance department of new contracts for billing purposes Attend to queries relative to lease documentation internal and external Attend to day-to-day residential queries and annual renewal documentation to be dispatched to tenants Ensure that tenant files are up to date and filed accordingly Drafting submissions for new or renewal leasesDrafting of submission for approval of demolition of buildings Maintain people information in line with legislation(POPIA) All renewals to be updated on SAP as and when required Ensure original lease documentation is correctly lodged in control register at legal (filling team) for safe keeping Interaction, communication with municipality on matters relating to rates and taxes, water and electricity relevant to leased property Reconcile rates and taxes accounts for effected lease Compile any forms created for debit and credits due by and to tenants Compile deposit refund forms for approval Provide Ad-hoc information on legal matters to legal department giving special regard to residential tenants Assist the leasing consultant where necessary with verification of pre-billing vs SAP report, exception reports, lease register and annual budget input. Continue follow up with legal department re status of legal cases where tenant need to be evicted Assist with termination process as per the approved processesQualifications and ExperienceGrade 12 (NQF 4) or Senior Higher Certificate (NQF 5) Min 3 years’ relevant experienceCompetencies

• Self Management
• Operational Execution
• Business Acumen
• Results Driven
• Judgement & Decision Making
• Planning & Execution
• Technical Credibility
• Digital Literacy
• Data Management
• Customer focus
• Managing Risk
• Stress Management
• Self-awareness
• Learning Orientation
• Resilience
• Grit
• Personal Brand
• Self Discipline
Accountability
• Time Management
• Positive thinking
• Goal Setting
• Interpersonal Adaptability
• Adaptability
• Ethical Leadership
• Team Inspiration
• Living the Transnet Values
• Governance, risk and Compliance (GRC) Strategy
• Performance Culture Review
• Integrity and ethical conduct
• Safety Practices
• GRC Performance Strategies
• Monitoring and reportingEquity StatementPreference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.DisclaimerIf you have not heard from Transnet within 90 days, please consider your application as unsuccessful.Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056 or email [e-mail]