Leasing Administrator (MDA experience essential)

Ability Executive Recruitment; Bellville; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Ability Executive Recruitment in Bellville, South Africa, is seeking a Leasing Administrator to manage end-to-end lease and sale transaction administration, ensure FICA/RMCP compliance, and provide support to the leasing, legal, and executive teams. The role is performance-driven and aligned with a balanced scorecard.

Responsibilities include lease drafting, renewals, document control, stakeholder coordination, reporting, and marketing support for property listings.

Qualifications

• Matric
• Tertiary qualification preferred
• Retail, commercial and industrial property experience required
• Leasing administrator experience with 5+ years’ experience in the above property management types & property types for landlords and/or tenants

Responsibilities

• Draft, amend and process lease agreements, offers to lease, renewals, addenda and related documentation.
• Manage lease negotiations administration and document flow between landlords, tenants and brokers.
• Track lease transaction progress and ensure completion within required timelines.
• Monitor expiry dates and prepare renewal documentation including FICA/RMCP questionnaires.
• Assist with sale documentation and transaction administration.
• Maintain accurate transaction registers and monthly reports.

Skills

Leasing administration

FICA RMCP compliance

Stakeholder coordination

Documentation management

Marketing support

Education

Matric

Tertiary qualification preferred

Tools

Microsoft Office

Job description

Ability Executive Recruitment | Full time

Bellville, South Africa | Posted on 03/09/2026

Responsible for the end-to-end administration of lease and sale transactions, ensuring compliance with company procedures, FICA / RMCP requirements, lease administration protocols and client mandates. The role also provides general administrative support to the leasing team, legal department, operations team and executive management, while assisting with marketing and social media administration. The position is heavily performance-driven and measured against a balanced scorecard.

Transaction Administration (Primary Function)

Lease Preparation and Administration

• Draft, amend and process lease agreements, offers to lease, renewals, addenda and related
  
• documentation.
  
• Prepare lease documentation using approved templates and protocols.
  
• Manage lease negotiations administration and document flow between landlords, tenants and
  
• brokers.
  
• Track lease transaction progress and ensure completion within required timelines.
  
• Ensure all executed lease documentation is correctly filed electronically and physically.
  

Lease Renewals

• Monitor lease expiry dates.
  
• Prepare and issue renewal documentation.
  
• Ensure renewal FICA / RMCP questionnaires are issued at least six months before lease expiry.
  
• Track and follow up outstanding renewals.
  

Sale Transactions

• Assist with drafting and administration of sale agreements.
  
• Coordinate supporting documentation and transaction administration.
  

Transaction Reporting

• Maintain accurate transaction registers.
  
• Prepare and submit monthly transaction reports.
  
• Ensure commission schedules are prepared accurately.
  
• Coordinate commission invoicing to clients and finance department.
  

Compliance and FICA Administration

• Administer all FICA and RMCP compliance requirements.
  
• Ensure transaction FICA compliance is completed before beneficial occupation or commencement dates.
  
• Maintain accurate compliance records.
  
• Assist with regulatory reporting requirements.
  
• Ensure adherence to Company policies, procedures and statutory requirements.
  

General Administrative Support

Provide administrative support to:

• Property Practitioners
  
• Leasing Brokers
  
• Operations Managers
  
• CEO and Executive Team
  

Responsibilities include:

• Preparation of property valuation reports.
  
• Compilation of presentations and reports.
  
• Meeting coordination and minute-taking.
  
• Document management and filing.
  
• Data capturing and system updates.
  
• Maintaining lease and tenant records.
  
• Assisting with ad hoc projects and special assignments.
  
• Managing correspondence and stakeholder communication.
  
• Ensuring reporting and management deadlines are met.
  

Social Media and Marketing Support

• Assist with maintaining Company's LinkedIn, Facebook and other social media platforms.
  
• Schedule and publish approved content.
  
• Coordinate property marketing campaigns with brokers and operations teams.
  
• Assist in preparing marketing brochures, newsletters and promotional material.
  
• Update property listings and vacancy information.
  
• Monitor social media enquiries and ensure timely escalation to the appropriate team members.
  
• Maintain marketing databases and content libraries.
  

Stakeholder Management

Develop and maintain professional relationships with:

• Property owners and clients
  
• Tenants
  
• Service providers
  
• Contractors
  
• Municipal and regulatory authorities
  
• All interactions must be professional, responsive, accurate and aligned with company standards.
  

Process Improvement and Innovation

• Identify opportunities to improve leasing administration processes.
  
• Assist with digital transformation and automation initiatives.
  
• Maintain electronic filing systems and document management standards.
  
• Improve consistency, efficiency and quality across leasing administration processes.
  
• Contribute ideas that reduce costs, save time and improve service delivery.
  

Requirements

• Matric
  
• Tertiary qualification preferred
  
• Retail, commercial and industrial property experience required
  
• Leasing administrator experience with 5+ years’ experience in the above property management types & property types for landlords and/or tenants