Leasing Administrator

Abantu Staffing Solutions; Johannesburg; On-site; ZAR 180,000 - 340,000; Full time

Job summary

Abantu Staffing Solutions in Johannesburg seeks an experienced Lease Administrator to manage all aspects of commercial lease agreements and related billing for a portfolio of properties. You will load tenants, draft documents, and liaise with tenants to obtain signatures while ensuring accurate turnover and increases.

The role requires Grade 12, at least two years of lease administration experience, proficiency with property management software and advanced Excel, and strong MS Office skills.

Qualifications

• Two years of experience in lease administration.
• Good understanding of lease agreements in commercial property.
• Experience using property management software.
• Advanced Excel and MS Office skills.

Responsibilities

• Load tenants on new and existing properties.
• Draft tenant applications, offers, lease agreements, and any other required documents.
• Liaise to new / existing tenants until all required documentation is received and signed by both parties.
• Lease audits.
• Submitting letting commission for payment.
• Calculate and bill annual turnover rental and increases
• Administer contractual and ad hoc tenant billing or adjustments
• Filing of all relevant tenant correspondence and legal documents on the billing system.
• Filing of original lease agreements and bank guarantees in fireproof safe.
• Obtain tenant installation tax invoices and process payment.
• Report to relevant manager regarding unsigned leases, leases that expire in the next 6 months, expired leases etc.

Skills

Excellent communication

Organized

Interpersonal skills

Attention to detail

Cooperative / helpful

Time management

Education

Grade 12 / Matric

Tools

Property management software

Excel

MS Office

Job description

Overview

Administer all aspects of Lease Agreements for a set of properties and ensure accurate contractual billing.

Minimum Requirements

• Grade 12 / Matric
• Minimum of two years of experience in lease administration.
• Good understanding of Lease Agreements in the commercial property industry.
• Relevant experience using property management software
• Strong MS Office skills with Advanced Excel experience and knowledge

Job Responsibilities

• Loading of tenants on new and existing properties.
• Drafting of tenant applications, offers, lease agreements, and any other required documents.
• Liaison to new / existing tenants until all required documentation is received and signed by both parties.
• Lease audits.
• Submitting letting commission for payment.
• Calculate and bill annual turnover rental and increases
• Administer contractual and ad hoc tenant billing or adjustments
• Filing of all relevant tenant correspondence and legal documents on the billing system.
• Filing of original lease agreements and bank guarantees in fireproof safe.
• Obtain tenant installation tax invoices and process payment.
• Report to relevant manager regarding unsigned leases, leases that expire in the next 6 months, expired leases etc.

Key Competencies / Skills

• Excellent communication skills
• Well organized
• Good Interpersonal skills
• Attention to detail and accuracy.
• Cooperative and willingness to assist others.
• Good Time Management