Lead Administrative Coordinator

Placements24; Sandton; Hybrid; ZAR 420,000 - 720,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Home office stipend

Paid time off

Bonuses

Online learning access

Job summary

Placements24 is seeking a highly skilled Lead Administrative Coordinator for a remote role to spearhead administrative functions. You will lead a team, optimize workflows, and uphold top standards of support across the organization, shaping administrative excellence from a distance.

The ideal candidate has at least 6 years in administrative coordination, 2 in a supervisory role, strong organizational and PM skills, and proficiency with MS Office and cloud tools.

Qualifications

• Minimum 6 years in administrative coordination, with at least 2 years in a lead or supervisory role.
• Demonstrated experience in leading and managing administrative teams.
• Exceptional organizational, multitasking, and project management skills.
• Proficiency in Microsoft Office Suite and advanced knowledge of collaborative online tools.
• Strong written and verbal communication skills; discretion with confidential information.

Responsibilities

• Lead and mentor a team of administrative staff, providing guidance and support.
• Develop, implement, and refine administrative processes and procedures for maximum efficiency.
• Coordinate and manage large-scale administrative projects from inception to completion.
• Oversee scheduling, logistics, and resource allocation for key initiatives.
• Ensure accurate and timely preparation of reports, presentations, and communications.
• Act as a primary point of contact for complex administrative inquiries and issue resolution.

Skills

Team leadership

Organization

Project management

Microsoft Office

Google Workspace

Slack

Asana

Communication

Tools

Microsoft Office Suite

Google Workspace

Slack

Asana

Job description

About the Role

Our client, a forward-thinking and innovative company, is seeking a highly skilled and experienced Lead Administrative Coordinator to spearhead their administrative functions. This vital remote role involves leading a team, optimizing operational workflows, and ensuring the highest standards of administrative support are met across the organization. The ideal candidate will possess exceptional organizational abilities, strong leadership qualities, and a proven ability to manage complex projects and collaborate effectively in a virtual environment. This is a unique opportunity to shape and drive administrative excellence within a dynamic company, contributing directly to strategic goals from a distance. Our client is committed to building a robust and supportive remote infrastructure, enabling top performance and seamless coordination. Join us and play a pivotal role in maintaining operational efficiency from anywhere.

Key Responsibilities

• Lead and mentor a team of administrative staff, providing guidance and support.
• Develop, implement, and refine administrative processes and procedures for maximum efficiency.
• Coordinate and manage large-scale administrative projects from inception to completion.
• Oversee scheduling, logistics, and resource allocation for key initiatives.
• Ensure accurate and timely preparation of reports, presentations, and communications.
• Act as a primary point of contact for complex administrative inquiries and issue resolution.
• Manage vendor relationships and procurement activities for administrative needs.
• Collaborate with cross-functional teams to ensure seamless operational support.
• Maintain high standards of data integrity and document management in a remote setting.
• Drive continuous improvement in administrative workflows and service delivery.

Requirements

• A minimum of 6 years of experience in administrative coordination, with at least 2 years in a lead or supervisory role.
• Demonstrated experience in leading and managing administrative teams.
• Exceptional organizational, multitasking, and project management skills.
• Proficiency in Microsoft Office Suite and advanced knowledge of collaborative online tools (e.g., Google Workspace, Slack, Asana).
• Strong written and verbal communication skills, with excellent attention to detail.
• Proven ability to work independently and take initiative in a remote work environment.
• Experience in process improvement and workflow optimization.
• Ability to handle confidential information with discretion and professionalism.
• A proactive approach to problem-solving and decision-making.
• Strong interpersonal skills and the ability to foster a positive team dynamic remotely.

Benefits

Our client offers a competitive salary package commensurate with experience and leadership capabilities. This remote role provides the flexibility to work from any location, promoting an excellent work-life balance. Employees receive comprehensive health benefits, a competitive retirement savings plan with company contributions, and significant opportunities for professional development, including leadership training and access to online learning platforms. Our client provides a stipend for home office setup and ensures access to the latest virtual collaboration technologies. Enjoy ample paid time off, performance-based bonuses, and the chance to be part of a dynamic, growth-oriented organization committed to innovation and employee success from afar.