Lamproom Administrator

Schauenburg Systems; Rustenburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Schauenburg Systems Africa in Rustenburg is seeking a Lamproom Administrator to support quality service and safe operation of Lamproom equipment and tools in the mining sector. The role emphasizes inventory control, procurement coordination, and adherence to safety, quality, and ISO procedures on site.

You will maintain asset registers and stock levels, process orders, support technicians, handle documentation, and provide general admin support.

Qualifications

• Matric
• Office administration diploma / certificate will be an advantage;
• At least 3 years’ experience in an administration role
• Good computer skills (Microsoft package).

Responsibilities

• Comply with and actively promote the desired culture of the organisation and its Policies, Procedures and Code of Conduct.
• Ensure effective and mutually beneficial relationships are developed and maintained through effective contribution to and communication with staff, supervisor and customers.
• Prioritise own day to day work activities in line with the needs of the Administration function.
• Continuously managing and controlling the purchasing and deliveries of orders as per site requirements.
• Coordinating all site specific training requirements
• Ensuring that all site equipment is on asset register
• Accountable for the entire stock control function as per site requirements.
• Oversees that sufficient stock is available to meet customer demand.
• Responsible for stock counts.
• Manage and control all costs, expenses etc. which affect the cash flow of the business e.g. equipment, overtime, internal ordering
• Ensure maintenance and service invoices are sent to the relevant persons for authorization approval.
• Ensure all POD’s received are returned to Rustenburg Branch in a timely manner.
• Provide support services for various staff including typing, photocopying, binding, laminating, faxing and filling documents.
• Ensure all filing are kept up to date and accurate.
• Ensure all documentation that are sent to any person internal and external are correct and done in a professional manner.
• Assist with quotes to customers.
• Answering telephones
• Completion of required documentation, reports and paperwork for the mine, customers, and Supervisor.
• Register of all pre-numbered documentation to be maintained as per ISO requirements
• Capture of field service reports (All product definitions e.g. GDI, Safe-Lites, SCSR, PDS, special equipment etc.)
• Maintain housekeeping for areas within responsibility

Skills

Verbal communication

Written communication

Teamwork

Problem solving

Organizational skills

Conflict management

Diligence

Proactivity

Well groomed

Trustworthiness

Reliability

Numeracy

Self-discipline

Medical fitness

Education

Matric

Office administration diploma / certificate

Job description

Purpose of the job:

To assist in providing quality services and safe operation of Lamproom equipment and tools for health, safety and productivity in the mining sector.

Lamproom Administrator responsibilities are:

Vision, Mission and Values

• Comply with and actively promote the desired
  culture of the organisation and its Policies,
  Procedures and Code of Conduct.

Relationships

• Ensure effective and mutually beneficial
  relationships are developed and maintained
  through effective contribution to and
  communication with members of staff, supervisor
  and customers

Planning

• In consultation with the supervisor and other
  appropriate members of staff, identify areas for
  improvement within area of responsibility and
  develops options for consideration including prioritising implementation issues.
• Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• Continuously managing and controlling the
  purchasing and deliveries of orders as per site
  requirements.
• Coordinating all site specific training requirements
• Ensuring that all site equipment is on asset
  register
• Accountable for the entire stock control function
  as per site requirements.
• Oversees that sufficient stock is available to meet
  with customers demand. The required stationary
  and tools are in stock as required by the service
  technicians / Lamprooms.
• Responsible for stock counts.
• Manage and control all costs, expenses etc. which
  affect the cash flow of the business e.g.
  equipment, overtime, internal ordering
• Ensure maintenance and service invoices are sent
  to the relevant persons for authorization approval.
• Ensure all POD’s received are returned to
  Rustenburg Branch in a timely manner.
• Provide support services for various staff including
  typing, photocopying, binding, laminating, faxing
  and filling documents.
• Ensure all filing are kept up to date and accurate.
• Ensure all documentation that are sent to any
  person internal and external are correct and done
  in a professional manner.
• Assist with quotes to customers.
• Answering telephones
• Completion of required documentation, reports
  and paperwork for the mine, customers, and
  Supervisor.
• Register of all pre-numbered documentation to be
  maintained as per ISO requirements
• Capture of field service reports (All product
  definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
  equipment etc.)
• Maintain housekeeping for areas within
  responsibility

Support

• Liaise with other Lamproom employees, and
  customers on the site to assist in ensuring quality
  and safety of work and that contractual obligations
  are met
• Liaise with visitors, clients, staff and others to
  assist with general enquiries.
• Keep supervisor updated of all unresolved and/or
  potential problems that would negatively affect
  the customer or our company.
• Feedback on a regular basis to Supervisor

Continuous Improvement

• Participate as appropriate in quality programs
  implemented across the company.
• Proactively identify and implement innovative
  solutions to identified needs to enhance the
  operational effectiveness of the Administrative
  function
• Generate ideas for growth and further
  development of the company

Work, Health and Safety

• Adhere to all customer safety regulations at all
  times
• Complies with and actively promotes Company
  Health and Safety policies, practices and
  procedures.
• Ensure medical and inductions are valid.
• Use of personal protective equipment.

Quality Management System

• Comply with the Company’s Quality Management
  System, Procedures, Practices and Policies.

Community Relations

• Ensure all interactions within the community
  portray the Company as a professional services
  provider to mining sectors
• Other duties that may be required from time to
  time to allow the site administrator to perform in
  the position for the good of the organisation.

Credentials / Knowledge required for the position

• Matric
• Office administration diploma / certificate will be an advantage;
• At least 3 years’ experience in an administration role
• Good computer skills (Microsoft package).

Skills and Attributes for the position

• Clear verbal and written communication skills;
• Be able to work in a team;
• Problem solving;
• Good organizer,
• Conflict Management;
• Diligent;
• Pro-active;
• Well groomed;
• Trustworthy;
• Reliable;
• Mathematics and numeracy;
• Self-discipline;
• Medically fit.

21 August 2026 at 12:00

Please note our shortlisting period is one-two weeks If you don't hear anything from us, consider your application unsuccessful.