Financial Administrator

I Grow Wealth Investments; Midrand; On-site; ZAR 167,000 - 234,000; Full time

Job summary

I Grow Wealth Investments seeks a meticulous Residential Rental Financial Administrator to join our Midrand team. You will manage monthly rental payments, tenant invoicing, deposits, and reconciliations using WeConnectU and Excel.

The role requires 2–3 years in residential rental financial administration, a Matric or equivalent, and strong numerical skills. You will liaise with property managers and landlords, ensure compliance, and prepare monthly statements.

Qualifications

• Matric or equivalent is required.
• Finance, bookkeeping or property administration qualifications are advantageous.
• 2-3 years’ experience in residential rental financial administration.
• Experience with WeConnectU or similar property management software.
• Proficient in Microsoft Excel and Microsoft Office.
• Strong understanding of residential rental accounting, tenant billing, utility recoveries and deposits.

Responsibilities

• Manage and process monthly payments for residential rental properties.
• Ensure accurate monthly processing of rental receipts and landlord disbursements.
• Process monthly account payments on behalf of investors/landlords.
• Load and process utility accounts and municipal payments.
• Invoice tenants for recoverable utilities and municipal charges.
• Perform monthly reconciliations of rental payments for the portfolio.
• Administer tenant deposits and process refunds within turnaround times.
• Prepare and distribute monthly tenant statements and invoices.
• Liaise with property managers, trustees and service providers regarding financial matters.
• Ensure confidentiality and compliance with company procedures.

Skills

Numerical skills

Reconciliation

Communication

Team player

Education

Matric

Finance / bookkeeping / property admin qualification

Tools

WeConnectU

Excel

Microsoft Office

Job description

To qualify for this position, you need:

• Matric
• Relevant finance, bookkeeping, or property administration qualification advantageous.
• Minimum 2-3 years’ experience in residential rental financial administration.
• Experience working onWeConnectUor similar property management software.
• Proficient in Microsoft Excel and Microsoft Office.
• Strong understanding of residential rental accounting, tenant billing, utility recoveries, reconciliations, and deposit administration.
• Strong numerical and reconciliation skills.
• Good communication and client service skills.
• Ability to work under pressure and meet deadlines.
• Team player with a professional and responsible approach.

Duties and responsibilities include, but not limited to:

• Manage and process monthly payments for residential rental properties.
• Ensure accurate monthly processing of rental receipts and landlord disbursements.
• Process monthly account payments on behalf of investors/landlords.
• Obtain monthly levy statements and load them ontoWeConnectUfor payment.
• Obtain monthly municipal rates accounts and process payments accordingly.
• Obtain and process water, refuse, sewerage, and related utility accounts.
• Invoice tenants for recoverable utility and municipal charges.
• Investigate and resolve issues relating to water and electricity accounts.
• Load and process all approved maintenance invoices onWeConnectU.
• Ensure invoices are correctly allocated to the relevant property and landlord account.
• Follow up on outstanding invoices and supporting documentation where required.
• Manage tenant invoicing for utilities, recoveries, Body Corporate charges, and deposit processing fees.
• Determine which accounts are payable by the landlord and ensure accounts are redirected and paid correctly.
• Ensure all recurring landlord expenses are accurately maintained and processed.
• Perform monthly reconciliations of rental payments for the allocated portfolio.
• Ensure all tenant accounts, landlord accounts, and creditor balances reconcile accurately.
• Prepare and distribute monthly tenant statements and invoices.
• Identify discrepancies and resolve account variances timeously.
• Administer tenant deposits in accordance with company policy and relevant legislation.
• Process and finalize deposit refunds within prescribed turnaround times.
• Load and process deposit-related fees where applicable.
• Ensure all deposit refund documentation is complete and approved prior to payment.
• Attend to Portfolio Manager (Asset Manager) queries relating to accounts and payments.
• Liaise with property managers (Asset Manager), trustees, municipalities and service providers regarding financial matters.
• Ensure compliance with company procedures and financial controls.
• Maintain accurate records and supporting documentation.
• Assist with audit requests and account reviews where required.
• Ensure confidentiality and professionalism in all financial dealings.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.