Centurion Property Maintenance Administrator Assistant & Bookkeeper

Oostelike Personeel Konsultante; Centurion; On-site; ZAR 254,000 - 304,000; Full time

Benefits offered by this job

Annual bonus

18 days leave

Provident Fund

Job summary

Oostelike Personeel Konsultante is seeking a Centurion-based Property Maintenance Administrator Assistant & Bookkeeper to join a well-established property company on a full-time, permanent basis. You will manage end-to-end property finance administration alongside maintenance coordination.

The role requires 3+ years in property administration or bookkeeping, strong numeracy, Excel proficiency, and strict attention to detail, with a 3-month probation and standard benefits.

Qualifications

• Minimum 3 years’ proven experience in property administration or bookkeeping.
• Proficient in MS Excel and property management software.
• Valid South African Driver’s Licence.
• Meticulous with numbers and records.
• Background checks and documentation required.

Responsibilities

• Manage end-to-end property accounting, tenants billing, and reconciliations.
• Coordinate maintenance schedules and vendor quotes.
• Prepare monthly financial reports and site risk analysis.
• Liaise with contractors, tenants, and internal teams.

Skills

MS Excel

Analytical reasoning

Attention to detail

Relationship management

Education

Matric

Accounting qualification

Tools

MDA Property

MRI Property Central

Job description

Centurion Property Maintenance Administrator Assistant & Bookkeeper

Previous Property industry work experience an essential requirement!

Are you an analytical, methodical, and detail-oriented admin and finance professional with experience in property administration? A well-established property company is looking for a dynamic Property Maintenance Administrator Assistant & Bookkeeper to join their head office team on a full-time, permanent basis to manage end-to-end property finance administration alongside maintenance co-ordination.

If you possess strong numerical acumen, excel at tenant accounts and cashbook reconciliations, and want to build a long-term career with an established organization, this is your opportunity.

What’s on Offer?

• Salary: R25 000 CTC per month

• Position Type: Full-Time, Permanent (after 3-month probation period)

• Benefits: Standard company-aligned benefits and statutory contributions (compulsory Provident Fund contribution where you contribute 7.5% of your gross salary and the company contributes 8%, annual December bonus, and 18 days annual leave)

• Hours: Monday to Friday, standard commercial office hours (flexibility occasionally required for month-end reconciliations, billing cut-offs, or urgent maintenance deadlines)

• Growth: Excellent mentorship, career progression, and stability within an established, well-structured organization

Key Responsibilities

• Tenant Debtors & Billing: Drive rental and debt collections; generate monthly tenant billing statements; upload municipal slips from meter reading partners; and handle tenant liaison regarding account queries.

• Utility Recoveries & Municipal Accounts: Administer and import utility recoveries for tenant billing; reconcile direct municipal charges against general ledgers; open and close municipal accounts; and control/pay prepaid electricity accounts via council portals.

• Creditors & Financial Administration: Execute creditors data input on MDA/MRI; perform daily reconciliations; handle general administrative support; and assist the Financial Accountant with annual audit preparation and audit-related queries.

• Property Maintenance Co-ordination: Assist with the planning and implementation of preventative maintenance schedules; process and control job cards; obtain comparative supplier quotes; monitor project deadlines; maintain proper stock/material handling; and maintain property documentation systems.

• Stakeholder Liaison & Reporting: Prepare maintenance, costing, and site risk analysis reports; liaise professionally with contractors, suppliers, city councils, tenants, and internal finance/maintenance teams.

Are You the Perfect Fit?

Minimum Requirements:

• Education: Grade 12 / Matric PLUS a completed Degree, National Diploma, or Certificate in Accounting or a related field.

• Experience: Minimum of 3 years’ proven experience in property administration, property bookkeeping, or a similar environment.

• Software Proficiency: Advanced working knowledge of MS Excel; hands-on familiarity with property management software (MDA Property / MRI Property Central is a distinct advantage).

• Licensing: Valid South African Driver’s License.

• Core Attributes: Exceptional attention to detail, strong numerical and analytical reasoning, ability to use initiative, methodical approach to planning and record-keeping, and strong relationship-building skills.

Beneficial Skills & Experience:

• Hands-on knowledge of MDA Property / MRI Property Central systems.

• Prior experience with preventative maintenance planning schedules, risk analysis, and project costing.

Strict Legal Requirements & Documentation (Non-Negotiable):

Background screening and verification checks will be conducted. Candidates must provide:

• Valid South African ID (Proof of South African-born citizenship).

• Valid Driver’s License.

• Clear criminal record.

• Clear ITC credit check (no judgments, defaults, or blacklistings).

• Contactable references from previous accounting or property bookkeeping roles.

• 3 months of recent consecutive payslips / salary advice.