Internal Finance Co-Ordinator

JenRecruitment; Midrand; On-site; ZAR 300,000 - 420,000; Full time

Job summary

The Internal Finance Co-Ordinator role at JenRecruitment oversees finances for 10 South African branches and a Namibia branch, using Pastel Evolution. You will work with the CEO/FD to ensure timely payments, maintain accurate records, and provide strong admin support while representing the company professionally.

Key duties include creditors, debtors, VAT, PAYE, cashbooks, reconciliations, and monthly forecasts and budgets, with emphasis on accuracy and timely reporting.

Qualifications

• Matric/Grade 12 is required.
• Pastel Evolution accounting software proficiency is essential.
• Minimum 5 years’ experience in a similar finance role.

Responsibilities

• Bookkeeping to Trial Balance and cashbooks.
• Creditors and Debtors management.
• Reconcile bank and control accounts; VAT/PAYE submissions.

Skills

Bookkeeping

Cashflow management

Budgeting

Forecasting

VAT/PAYE knowledge

Education

Matric/Grade 12

Accounting certificate/diploma

Tools

Pastel Evolution

Microsoft Office Suite

Job description

The Internal Finance Co-Ordinator will be responsible for managing a book value within the Pastel system. He / She will need to interact with the CEO / Financial Director on a daily basis, ensure payments made timeously, negotiate with difficult clients, provide strong administrative support to the process and at all times represent a positive image for the company. Will be responsible within scope of the position for all finances of current 10 branches in South Africa and branch in Namibia. Start date soonest

QUALIFICATIONS AND EXPERIENCE:

• Minimum Matric/ Grade 12 certificate
• Extensive computer literacy skills (Advanced knowledge of the Microsoft Office Suit)Pastel Accounting a must
• Minimum 5 years’ experience in similar role.
• Certificates / Diplomas associated with the position must be supplied.

ABBREVIATED GENERAL REQUIREMENTS & FUNCTIONS:

• Bookkeeping to Trial Balance
• Cashbooks
• Creditors
• Debtors
• Asset Register
• Efiling – VAT, PAYE, etc.
• Reconcile and submit VAT201, PAYE
• Reconcile Bank Accounts
• Reconcile Control Accounts
• Reconcile Share Holder Loans
• Reconcile Intercompany Loan Accounts
• Preparing Monthly Forecasts
• Preparing Budgets
• Stock Control
• Any additional functions as amended from time to time by CEO as position evolves.

JOB SPECIFICATION:

Creditors (Oversee, Review and Check):

• Capture supplier invoices on Pastel Evolution system.
• Adhere to the authorization processes within Department.
• Attend to all Creditor queries and making use of the proper escalation processes when not resolved.
• Monthly reconciliation of Creditors’ accounts.
• Generate monthly payments.
• Ensuring reduced rates and costing from suppliers.
• Creating Purchase Orders.

Debtors (Oversee, Review and Check):

• Debtor Invoicing.
• Administration of debit orders.
• Dealing with customer account related queries.
• Ensuring that all payments due from debtor’s accounts are collected on time and in professional manner.
• Ensuring reduced rates and costing from suppliers.
• Capture supplier invoices on Pastel system for payment.
• Attend to all creditors queries.Generate monthly payments.
• Keep updated all necessary schedules relating to turnover and purchases.
• Posting of bank statements onto system.
• Sales commission calculations and spreadsheets.
• Petty cash reconciliation.
• Reconciliation of bank accounts and credit card statement.

General administrative duties (Own as well as Oversee, Review and Check Departments):

• Filing of all supplier correspondence, unpaid invoices, and remittances in logical order.
• Maintaining the filing system.
• Keeping files tidy and relevant at all times.
• Regular archiving of documentation.

Month end tasks and schedules:

• Updating of all month-end related schedules.
• Ensure - by making use of month-end checklists - that all relevant expenses are processed and properly allocated on time for Management Reporting, explanation and discussion.
• Monthly VAT reconciliations and returns, etc.
• Annual CIPC, COID, etc returns and submissions.

General:

• Develop self and maintain knowledge in relevant field at all times.
• The following duties do not form part of the current Job Description but will be required from time to time.
• Ordering of office stationery/printer cartridges (using Purchase Order Procedures)/ issuing of stationery to employees).