Bookkeeper

Abantu Staffing Solutions (Pty) Ltd; Oos-Kaap; On-site; ZAR 420,000 - 600,000; Full time

Job summary

Abantu Staffing Solutions (Pty) Ltd is seeking an experienced Senior Bookkeeper to join our finance team in South Africa. You will oversee daily bookkeeping, payroll, and statutory reporting, ensuring accuracy and regulatory compliance across ledgers.

Responsibilities include cash management, month-end closes, reconciliations, asset registers, and HR/payroll administration. Requires 10 years in bookkeeping/payroll, with Pastel and AccSys proficiency and strong internal-controls adherence.

Qualifications

• Grade 12 / Matric and bookkeeping qualification.
• 10 years’ experience in bookkeeping and payroll.
• Proficiency in accounting systems and statutory returns.
• Experience with Pastel asset register and AccSys payroll.
• Advantageous: AccountMate experience and software migrations.

Responsibilities

• Process cashbook, petty cash, and journals.
• Prepare cash payments and process electronic payments.
• Manage petty cash and maintain bookkeeping files.
• Adhere to internal controls and policies.

Skills

Attention to detail

Time management

Compliance awareness

Team collaboration

Education

Grade 12 / Matric

Bookkeeping qualification

Tools

Pastel asset register

AccSys payroll

Accounting systems

AccountMate (advantage)

Job description

Minimum Requirements

• Grade 12 / Matric
• Bookkeeping qualification
• Minimum of 10 years’ experience in a bookkeeping and payroll role
• Proficiency in accounting system/s
• Proficiency in Pastel asset register module
• Proficiency in AccSys payroll system
• Proficiency in preparation of statutory returns

Advantageous

• Experience in using AccountMate accounting software
• Experience in migrating from one accounting software to another

Job Responsibilities

Finance

Daily:

• Process cashbook, petty cash, and journals
• Prepare cash payments
• Process electronic payments
• Manage petty cash
• Maintain bookkeeping files and provide to the Financial Manager monthly for review
• Adhere to internal controls
• Ensure compliance with internal and external financial policies and regulations

Monthly:

• Process and reconcile business debit and credit card transactions and maintain supporting documentation for transactions
• Reconcile bank accounts
• Reconcile petty cash
• Reconcile income statement accounts, e.g. salaries and wages
• Reconcile balance sheet accounts, e.g. provisions
• Perform month-end procedures
• Prepare trial balance, income statement and balance sheet
• Prepare reporting package for Group
• Prepare and submit statutory returns, e.g. VAT and reconcile to general ledger

Annually:

• Perform year-end closing of financial systems
• Process year-end adjustments, e.g. accruals
• Prepare trial balance, income statement and balance sheet
• Prepare schedules and supporting documentation for auditResolve audit queries

Ad hoc:

• Perform first release of cash payments in Financial Manager’s absence

Salaries & Wages

Daily:

• Manage clocking system and data
• Report on late-coming and absenteeism
• Administer leave forms
• Obtain supporting documentation for leave where relevant, e.g. medical certificates
• Maintain personnel files
• Adhere to internal controls
• Ensure compliance with internal and external HR policies and regulations

Weekly:

• Process wages and deductions
• Prepare supporting documentation
• Process electronic payments
• Print and distribute pay slips
• Prepare wages breakdown and submit to Managing Director

Monthly:

• Process salaries and deductions
• Administer employee benefits, e.g. provident fund, medical aid, bonuses, funeral policies
• Print and distribute pay slips
• Prepare and submit statutory returns, e.g. PAYE, UIF, SDL, and reconcile to general ledger
• Prepare and submit other returns, e.g. MIBCO, and reconcile to general ledger
• Administer staff loans
• Process and reconcile bonus and leave pay provisions

Annually:

• Implement approved salaries and wages increases
• Prepare and submit IRP5s and reconcile to general ledger
• Prepare and submit Workmen’s Compensation return

Ad hoc:

• Obtain and capture biometric and payroll data for new employees
• Set up payroll deductions, e.g. garnishee orders
• Attend to salaries and wages queries
• Assist with Department of Labour queries and audits
• Assist with administration of IODs
• Administer leave

Assets

Monthly:

• Maintain fixed asset register, process depreciation and reconcile asset register and depreciation to general ledger

Ad hoc:

• Process additions and disposals
• Obtain photographs of additions

Inventory

Monthly:

• Perform period end closing
• Reconcile to general ledger

Other duties

• Provide accounting and HR support to Financial Manager
• Provide financial information to other departments where needed (subject to approval by Financial Manager)
• Any other reasonable duties as and when required

Key Competencies / Skills

• Conscientiousness and sound work ethic
• Time management skills and ability to work accurately and to deadlines without undue supervision
• Excellent communication skills
• Co-ordination skills
• Proactiveness and ability to be self-motivated
• Efficiency
• Ability to work within a team
• Adaptability and problem-solving skills