Finance Assistant

Headhunters; Gqeberha; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Our client in the Eastern Cape seeks an experienced Finance Assistant to join the team. The role covers revenue, banking, petty cash, debtors, creditors, controls, and month-end support, demanding confidentiality and accuracy.

You will handle journal entries, reconciliations, and financial reporting, with a focus on process improvement and collaboration with operations and bookkeeping staff.

Qualifications

• Minimum 3 years’ experience in a finance support role.
• Strong knowledge of basic accounting principles.
• Proficient in bookkeeping to trial balance.
• Proficient in Microsoft Office (especially Excel).
• Willingness to work flexible hours during audits or month-end close.
• Demonstrates a high level of confidentiality with sensitive financial and payroll data.
• Ability to adapt to new systems and processes with a continuous improvement mindset.

Responsibilities

• Process and reconcile transactions for revenue and banking.
• Review revenue reports, update templates with new codes and formulas.
• Monitor cash-ups, record in financial system, follow up on variances.
• Process sales journals and perform control checks.
• Issue and process petty cash daily; perform weekly petty cash counts.
• Process debtor invoicing, statements, and reconciliations.
• Process supplier invoices and creditor payments.
• Manage and reconcile control accounts (e.g., EFT, Vouchers).
• Perform month-end journal entries and reconciliations.
• Maintain audit trails and compliance with VAT.

Skills

3 years’ experience

Confidential handling

Adaptability to new systems

Flexible hours during audits

Microsoft Office proficiency

Payroll handling

Education

Bookkeeping certificate/diploma

Tools

Excel

Job description

Our client, a prominent name in the Eastern Cape (Karoo region), is seeking to employ an experienced Finance Assistant to join their team.
Minimum of 3 years in a financial supporting role secures.

Requirements

• At least 3 years’ experience in a similar finance support role.
• Certificate or diploma in Bookkeeping.
• Strong knowledge of basic accounting principles.
• Proficient in bookkeeping to trial balance.
• Proficient in Microsoft Office (especially Excel).
• Willingness to work flexible hours during audits or month-end close.
• Demonstrates a high level of confidentiality when handling sensitive financial and payroll information.
• Ability to adapt to new systems and processes with a continuous improvement mindset.

Responsibilities but not limited to

Revenue and Banking

• Process and reconcile transactions for the Cheque Bank Account.
• Review accuracy of daily revenue reports and update templates with new revenue codes, budget allocations, and monthly formulas.
• Monitor daily cash-ups, receive onto financial system, and follow up on outstanding queries or variances.
• Process sales journals and ensure all control checks are correctly performed.

Petty Cash and Cash Handling

• Issue and process petty cash requests daily.
• Conduct weekly petty cash counts, reconcile balances, sign off, and ensure adequate change supply.
• Facilitate cash-in-transit collections and ensure safety procedures are followed.

Debtors Management

• Process debtors including DB transfers, statements, and reconciliations.
• Maintain portals and handle all related billing and payments.
• Process recurring monthly invoices and manage virtual card payments for bookings and reservations.

Creditors Management

• Process supplier invoices and perform statement reconciliations.
• Prepare and submit approved weekly and monthly creditor payments.

Control Accounts

• Manage and reconcile control accounts including:
• Speed point, EFT, Pay Genius, Vouchers, Cash, Direct Bills, SACT Levy.
• Conduct regular float counts and ensure accurate reconciliation.

Month-End Support

• Process journal entries for promotions, inventory adjustments, prepayments, and accruals.
• Perform month-end reconciliations across all relevant accounts.
• Maintain proper records and audit trails for all month-end processes.

Refunds and Operational Support

• Process refunds once the authorised and signed refund sheet is received.
• Act as a liaison with operational departments to resolve outstanding finance-related matters daily.

General Administration and Additional Duties

• Provide clear and professional communication to internal stakeholders regarding financial queries.
• Process transactions accurately to maintain satisfaction and resolve billing concerns.
• Collaborate with the finance and operations teams to ensure accuracy and timely completion of financial processes.
• Maintain professional relationships with suppliers, staff, and service providers.
• Support the preparation of monthly financial reports.
• Assist with maintaining compliance with financial controls and audit protocols.
• Ensure timely and accurate submission of reconciliations, payments, and journals.
• Ensure safe handling and storage of all financial documentation and cash-related items.
• Follow internal financial procedures and controls.
• Maintain compliance with VAT and audit documentation requirements.
• Assist during audits or reviews by providing accurate financial records.
• Take initiative in improving existing processes for greater efficiency.
• Perform any reasonable duties assigned by the Bookkeeper or Finance Manager.

Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.