Human Resources Coordinator

Marva Group; Cape Town; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Marva Group is seeking an organised HR Coordinator to support UK employees and UK HR processes. You will manage day-to-day HR tasks, ensure accurate records, and provide timely support across multiple companies.

The role covers HR administration, recruitment, onboarding, payroll coordination and process improvements, with a hands-on approach and attention to detail. This position suits someone who takes ownership and can balance priorities in a growing healthcare and recruitment group.

Qualifications

• Experience in HR Coordination or HR Administration roles supporting UK employees.
• Practical understanding of the employee lifecycle (onboarding, absence, probation, leavers).
• Experience preparing HR docs and maintaining confidential records.
• Strong organisation and written communication skills.

Responsibilities

• HR administration and maintaining accurate employee records.
• Coordinate recruitment, onboarding, and candidate communications.
• Support absence management, probation reviews, and performance processes.
• Provide payroll changes to payroll with deadlines and reconcile HR data.
• Promote HR process improvements and secure handling of employee information.

Skills

HR administration

UK workforce experience

Data management

Excel

Communication skills

Education

CIPD Level 3 qualification or working towards it

Tools

BambooHR

HR reporting tools

Job description

Working hours: Full-time, aligned with UK business hours

Salary: Dependent on experience

About the role

Marva Group is a growing healthcare and recruitment group. We are looking for an organised, proactive HR Coordinator with hands-on experience supporting UK employees and UK HR processes.

You will support the day-to-day running of the HR function, ensuring employee records are accurate, processes run smoothly and colleagues receive timely support. This is a practical role suited to someone who takes ownership, follows through on tasks and can manage competing priorities across multiple companies.

Key responsibilities

HR administration and employee records

• Maintain accurate employee records in BambooHR, keeping documentation complete and up to date.
• Prepare contracts, offer letters, changes to employment terms and other employee correspondence using approved templates.
• Coordinate starters, leavers, internal moves and probation reviews.
• Support the review and cleansing of HR data, resolving missing information and inconsistencies.
• Maintain clear records of holidays, sickness absence and other employee changes.

Recruitment and onboarding

• Coordinate job adverts, interview arrangements and candidate communications.
• Support reference checks, right-to-work checks and relevant pre-employment screening in line with company procedures.
• Arrange inductions and ensure onboarding tasks are completed.
• Work with managers to give new employees a well-organised start.

Employee and manager support

• Act as a first point of contact for routine HR queries, escalating complex matters to the HR Manager.
• Support absence management, probation reviews and performance processes.
• Arrange employee relations meetings, prepare documentation and take accurate notes.
• Track agreed actions and maintain confidential case records.
• Help managers follow company policies and agreed HR procedures consistently.

Payroll coordination and reporting

• Provide accurate, approved employee changes to payroll within agreed deadlines.
• Reconcile HR records with payroll information and investigate discrepancies.
• Prepare regular reports covering headcount, absence, turnover, probation and outstanding documentation.
• Monitor deadlines and follow up with managers on overdue actions.

Culture and process improvement

• Support employee engagement activities, wellbeing initiatives and office events.
• Coordinate training records and reminders for mandatory learning.
• Help improve HR workflows, templates and administrative processes.
• Handle employee information securely and confidentially.

Essential experience and skills

• Previous experience in an HR Coordinator, HR Administrator or similar role supporting a UK workforce.
• Practical understanding of UK employment practices and the employee lifecycle, including onboarding, absence, probation and leavers.
• Experience preparing HR documentation and maintaining confidential employee records.
• Experience using an HR system, ideally BambooHR.
• Strong organisation, attention to detail and written communication skills.
• Confidence working with managers and employees across different teams.
• Good Excel skills and the ability to produce accurate HR reports.
• Ability to prioritise independently and recognise when an issue needs escalation.
• CIPD Level 3 qualification, or working towards it.
• Experience within healthcare, social care, recruitment or a multi-company group.
• Experience supporting a UK workforce from an overseas shared service team.
• Experience with HR data cleansing and process improvement.

What success looks like

Accurate employee records, timely onboarding and payroll updates, prompt responses to routine queries, and fewer outstanding HR actions—giving the HR Manager reliable support and more capacity to focus on wider people priorities.