Human Resources Administrator

Optimi Learning; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Optimi Learning is seeking a dynamic HR Administrator to support HR operations from Centurion. You will handle contracts, documentation, data integrity, and payroll/HR software tasks, while assisting with training, engagement, and statutory reporting.

The role concentrates on admin, policy accuracy, and coordination of HR processes to support people objectives and compliance across the organisation.

Qualifications

• Strong foundation in HR functions including employee engagement, development, administration, IR, training and development, and compliance.
• Experience with HR policies and documentation.
• Knowledge of BCEA/LRA and related legislation.

Responsibilities

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format existing HR policies in line with corporate layout and branding standards without altering their core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain accurate HR records.
• Ensure data integrity and accuracy across HR documentation and systems.
• Support coordination of internal and external training programmes, including calendar invitations, attendance registers, and platform management.
• Track employee training histories and maintain compliance evidence, including provider invoices, signed registers, and certificates.
• Support implementation of training and development initiatives.
• Collate training information to support WSP, ATR, and B-BBBEE audits.
• Assist with administration and logistics of formal disciplinary hearings and grievances.
• Act as an objective minute-taker during formal disciplinary hearings and provide accurate drafts within required timelines.
• Capture and maintain IR documentation.
• Support employee engagement and wellness initiatives.
• Assist with deployment of employee engagement surveys.
• Monitor survey completion metrics and compile survey responses into structured data summaries.
• Assist with coordination of employee engagement and wellness activities.
• Support statutory and annual reporting including EE, WSP/ATR, and B-BBEE.
• Maintain accurate records and supporting documentation for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries; ensure compliance with HR policies and applicable legislation.
• Assist the HR Manager with day-to-day HR administrative tasks.
• Assist with preliminary routing of policy-related queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff-related administrative requirements.
• Participate in operational projects and support end-to-end coordination workflows.

Skills

HR generalist

BCEA/LRA knowledge

English proficiency

Driver's license

Education

Grade 12

Diploma or Higher Certificate in HR Management

Bachelor’s Degree in HR/Industrial Psychology

Tools

Microsoft Excel

HR/Payroll software (Deel/PaySpace)

Job description

Optimi is looking for a dynamic and detail-oriented Human Resources Administrator to join our HR team. The ideal candidate must have a strong foundation in HR functions including employee engagement, employee development, HR administration, industrial relations, training and development, and compliance. You will play a key role in ensuring that HR operations run smoothly and support the company’s strategic people objectives.

REQUIREMENTS

• Grade 12
• Diploma or Higher Certificate in Human Resource Management or related field
• Bachelor’s Degree in HR or Industrial Psychology (advantageous)
• 2–3 years’ experience in a generalist HR role
• Knowledge of BCEA, LRA, and related legislation
• Familiarity with Microsoft Excel (Pivot Tables, VLOOKUP, XLOOKUP)
• Experience with HR/Payroll software, including Deel/PaySpace
• Professional proficiency in English, both written and verbal
• Valid Driver’s Licence

DUTIES

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format existing HR policies in line with corporate layout and branding standards without altering their core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain accurate HR records.
• Ensure data integrity and accuracy across HR documentation and systems
• Support the coordination of internal and external training programmes, including calendar invitations, attendance registers, and platform management.
• Track employee training histories and maintain compliance evidence, including provider invoices, signed registers, and certificates.
• Support the implementation of training and development initiatives.
• Collate training information to support Workplace Skills Plans (WSP), Annual Training Reports (ATR), and B-BBEE audits.
• Assist with the administration and logistics of formal disciplinary hearings and grievances.
• Act as an objective minute-taker during formal disciplinary hearings and provide accurate drafts within required timelines.
• Capture and maintain Industrial Relations documentation.
• Support employee engagement and wellness initiatives.
• Assist with the deployment of employee engagement surveys.
• Monitor survey completion metrics and compile survey responses into structured data summaries.
• Assist with the coordination of employee engagement and wellness activities.
• Support statutory and annual reporting requirements, including EE, WSP/ATR, and B-BBEE.
• Maintain accurate records and supporting documentation for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries.Ensure compliance with HR policies and applicable legislation.
• Assist the HR Manager with day-to-day HR administrative tasks.
• Assist with preliminary routing of policy-related queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff-related administrative requirements.
• Participate in operational projects and support end-to-end coordination workflows.

This position is based in Centurion.