Human Capital Processor

Boardroom Appointments; Gauteng; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Boardroom Appointments is seeking an onboarding and administration specialist in Gauteng to manage TES onboarding, conversions to permanent staff, and payroll documentation.

You will maintain documentation, verify compliance, and liaise with TES to ensure timely processing of records and annual renewals. The role requires attention to detail and experience with recruitment processes.

Qualifications

• Onboarding and payroll documentation experience preferred.
• Knowledge of recruitment and selection processes.
• Familiarity with the Main Agreement of the National Bargaining Council for the Road Freight and Logistics Industry.

Responsibilities

• On boarding new TES staff and weekly company perm employees.
• Convert TES staff to Weekly company Permanent employees.
• Compile a master upload sheet for onboarding employees.
• Check weekly management reports before labour broker reports are sent.
• Process site transfers or promotions for TES and Weekly employees.
• Maintain the My Business system.
• Ensure TES documentation packs are received on time.
• Validate all documentation for accuracy and completeness.
• Liaise with TES to follow up outstanding paperwork.
• Train TES staff on company document requirements.
• Perform reference checks for all TES staff placed at company sites.
• Escalate poor reference checks to management.
• Follow red flag process for TES staff who transgress disciplinary codes.
• Scan and upload documentation onto SharePoint.
• File wage-related documentation for TES staff.
• Ensure licenses and PDPs are current and valid.
• Send weekly reminders for expired PDPs.
• Ensure criminal checks are up to date.
• Verify vaccination proof for TES staff.
• Undertake project work as required.
• Send weekly upcoming termination lists for TES staff approvals.
• Perform any other reasonable duty as required.

Tools

MS Word

MS Excel

Recruitment processes

Main Agreement (NBC Road Freight & Logistics)

Job description

• Fully proficient in MS Word and MS Excel
• Working knowledge of recruitment and selection processes
• Working knowledge of the Main Agreement of the National Bargaining Council for the Road Freight and Logistics Industry

Responsibilities

• On boarding new TES staff and weekly company perm employees.
• Conversions of TES staff to Weekly company Permanent employees
• Compiling a master upload sheet used for on boarding employees.
• Checking the weekly management report before the labour broker reports are sent out.
• Processing any site transfer or promotion for TES staff and Weekly company employees
• Maintaining the My Business system
• Employment documentation packs are received timeously from the Temporary Employment Service Provider (TES)
• Validate all documentation for accuracy and completeness
• Continuous liaison with the TES to follow up outstanding paperwork
• Training TES staff on company document requirements
• Reference checks for all TES staff placed at company sites
• Escalation of poor reference checks to site management, superior and TES management
• Follow the red flag process for TES staff who transgress in terms of the disciplinary code
• Scanning and uploading of the documentation onto SharePoint
• Filing of all wage related documentation for TES staff
• Ensure drivers license, PrDps and lifting machinery licenses are valid and up to date
• Sending out weekly reminder emails for all expired PDPs for TES staff
• Ensure criminal check are up to date
• Ensure that all TES staff to be loaded have been fully vaccinated and the proof of vaccination has been received
• Undertake project work as may be required from time to time
• Sending out weekly upcoming termination list for monitoring TES staff approval
• Preform any other reasonable duty that may be required