HSE Specialist

Bidvestfacilitiesmanagement; Wes-Kaap; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Bidvest Facilities Management seeks a Compliance Specialist to uphold Health, Safety, Environmental and Quality standards across contracts in the Western Cape. You will vet contractors, maintain IMS documentation, and coordinate client submissions to meet due dates.

The role requires 3 years in SHEQR management, ISO audits, and strong planning and MS Office skills. You will support external audits and drive continuous IMS improvements.

Qualifications

• Matric is required.
• Tertiary qualifications in Quality / HSE / Environmental Management are advantageous.
• SAIOSH or SACMPCP certification is an advantage but not mandatory.
• Valid SA Driver’s Licence is required.

Responsibilities

• Monitor and ensure Health, Safety, Environmental and Quality client submissions meet contractual obligations.
• Vet contractors timeously according to standards.
• Support other Compliance key performance areas across contracts as required.
• Coordinate client submissions and ensure timely approvals across all contracts.
• Manage corrective actions based on client feedback and resubmission deadlines.
• Compile and secure IMS files for management approval.
• Assist in contractor vetting for mobilization, onboarding, and annual checks.
• Conduct IMS audits (ISO 9001, ISO 14001, ISO 45001, ISO 31001) and legal audits.
• Facilitate IMS knowledge transfer sessions and address business risks and opportunities.
• Support external audits and action findings to drive continuous IMS improvement.

Skills

Planning

Teamwork

Problem analysis

Self-motivation

Customer focus

Education

Matric (Senior Certificate)

Three-year technical qualification in Quality / HSE / Environment / Risk Management

SAIOSH or SACMPCP (advantage)

Tools

MS Office

SAP

SharePoint

Job description

Role Purpose

The responsibilities of Compliance Specialists in Bidvest Facilities Management can be summarized as follows:

• To ensure that the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations are met.
• Ensure that contractors are vetted timeously according to standards.
• Support any other Compliance key performance areas across all contracts as and when required.

Main Outputs

• Monitor and measure the status of the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations.
• Facilitate the review of Health, Safety, Environmental and Quality documentation for client submission by due dates.
• Coordinate the submission to clients and ensure timeous approval from clients across all contracts.
• Manage, monitor, and verify corrective actions in line with client feedback for resubmission by agreed due dates.
• Ensuring that all SHE files are compiled and approved by Management.
• Monitor and measure the status of contractor vetting across all contracts and report to Management.
• Conduct contractor vetting for contractor mobilization, vendor onboarding, annual vetting and as and when required.
• Conduct Integrated Management Systems (ISO9001, ISO14001, ISO 45001, ISO 31001) and Legal Audits objectively
• Facilitate work/training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks and opportunities.
• Participate and support external audits (e.g., Customer, ISO, Bidvest services etc.) and action findings where required.
• Continuously improve the IMS

Qualifications / Requirements / Knowledge / Skills / Experience

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Preferably Tertiary qualifications which may include some of the following: Any three-year technical tertiary qualification; Quality / Health & Safety / Environmental, Management / Risk Management
• SAIOSH or SACMPCP – this is an advantage to be registered but not a current requirement of Bidvest Facilities Management
• Valid SA Driver’s License
• Planning experience and understanding of business processes
• 3 years experience in SHEQR Management
• 3 years experience in Contractor Management and Project Management.
• Excellent knowledge of the IMS; Document Management System; ISO 9001, ISO 14001, ISO 45001, SAMTRAC or similar;
• Microsoft Office (Required), SAP & SharePoint Knowledge (added advantage)
• Knowledge of Health, Safety and Environmental Legislation

Fundamental Competencies

• Initiative/Proactivity
• Results orientated
• Self-starter
• Self-development orientation
• Motivating and influencing others
• Customer Focus / orientated
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting / Flexibility
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Listening Skills