HSE Administrator

Teraco – A Digital Realty Company; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Teraco Data Environments in Gauteng invites a detail‑driven administrator to support the Health, Safety and Environment department. The role focuses on administration requirements, data transfer, documentation and system updates.

You will manage LOAs and training records, publish EPP documents, maintain Rapid, Ozone and SharePoint data, take minutes, engage contractors and ensure timely reporting to the HOD.

Qualifications

• Strong written and verbal communication skills.
• Active listening and requirement gathering.
• Proactive problem solver.
• Ability to work independently & a positive team player.
• Self-motivated, self-confident and self-driven.
• High level of energy.
• Ability to multi-task.
• High attention to detail.
• Ability to work under pressure.
• Conducts self professionally, exhibits high levels of tolerance and patience.
• Responsible for continued learning and self-development.

Responsibilities

• Support HSE operations with the monitoring and maintenance of Rapid Contractor for Teraco Staff LOA’s and Training requirements.
• Review and draft EPP documents for publishing in consultation with Safety Officers, Regional Managers and departments if required on a monthly basis.
• Transfer data from paper formats into computer files or database systems.
• Upload related HSE documents to Rapid system.
• Activate and deactivate staff on Rapid Incident, Rapid Risk and Rapid Contractor, ticketing on Ozone for staff activation and deactivation.
• Support the HOD’s for Operations Health and Safety, HOD Infrastructure Development Projects and the Senior Environmental Officer with their day-to day administrative requirements, i.e., Taking minutes of meetings, Contractor/Supplier engagement, etc.
• Update H Drive with relevant HSE Documentation and ensure accuracy of system documentation.
• Verify the accuracy of HSE data form external sources before entering it into the system.
• Retrieve data from database or electronic files as requested (SharePoint), ensure latest revisions are available.
• Ozone Ticket completion for new staff and staff that resigns.
• Transfer all captured HSE Incidents on Rapid Incident to Ozone, timeously within Client SLA’s and Internal Company timeframe’s.
• Compare monthly Rapid incidents loaded against Ozone incidents loaded and report to HOD. Assisting Contractors on Rapid requirements on a daily basis which includes training, verifying contractor documents on the S4 module.
• Generator reports through Rapid Auditor pertaining to the Safety Awareness Items logged into monthly reports for HOD.
• Engage with Operational and Maintenance department regarding Rapid administrative requirements.

Skills

Communication

Active listening

Problem solving

Team player

Self-motivated

Detail-oriented

Pressure handling

Independent worker

Professional demeanor

Lifelong learning

Education

Relevant tertiary qualification

Tools

MS Word

MS Excel

MS Visio

Job description

Teraco Data Environments

2026/08/17 Gauteng

Job Reference Number: HSEAJB1

Department: Health, Safety and Environment

Business Unit

Industry: Information Technology

Job Type: Permanent

Positions Available: 1

Salary: Market Related

PURPOSE OF THE ROLE To assist the HSE Department with its administration requirements

Job Description

Purpose of the Role

To assist the HSE Department with its administration requirements

OBJECTIVES

Main Functions Of The Job

• Support HSE operations with the monitoring and maintenance of Rapid Contractor for Teraco Staff LOA’s and Training requirements
• Review and draft EPP documents for publishing in consultation with Safety Officers, Regional Managers and departments if required on a monthly basis.
• Transfer data from paper formats into computer files or database systems
• Upload related HSE documents to Rapid system. .
• Activate and deactivate staff on Rapid Incident, Rapid Risk and Rapid Contractor, ticketing on Ozone for staff activation and deactivation
• Support the HOD’s for Operations Health and Safety, HOD Infrastructure Development Projects and the Senior Environmental Officer with their day-to day administrative requirements, i.e., Taking minutes of meetings, Contractor/Supplier engagement, etc.
• Update H Drive with relevant HSE Documentation and ensure accuracy of system documentation.
• Verify the accuracy of HSE data form external sources before entering it into the system
• Retrieve data from database or electronic files as requested (SharePoint), ensure latest revisions are available.
• Ozone Ticket completion for new staff and staff that resigns
• Transfer all captured HSE Incidents on Rapid Incident to Ozone, timeously within Client SLA’s and Internal Company timeframe’s
• Compare monthly Rapid incidents loaded against Ozone incidents loaded and report to HOD. Assisting Contractors on Rapid requirements on a daily basis which includes training, verifying contractor documents on the S4 module.
• Generator reports through Rapid Auditor pertaining to the Safety Awareness Items logged into monthly reports for HOD.
• Engage with Operational and Maintenance department regarding Rapid administrative requirements.

Job Requirements

Skills Requirement

• Good written and verbal communication skills
• Active listening – ability to understand requirements
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated, self-confident and self-driven
• High level of energy
• Ability to multi-task
• High attention to detail
• Ability to work under pressure
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development

Qualifications And Experience

• Relevant tertiary qualification
• 3 years’ experience in administration
• Intermediate to advanced MS Word and Excel,
• Intermediate Visio preferred, but not mandatory