HR Secretary / Administrator

Employment Solutions; Pinetown; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Employment Solutions is seeking an experienced HR and Payroll Administrator to join a dynamic printing industry team in KwaZulu-Natal. You will ensure accurate payroll processing for about 250 staff, maintain HR records, and support directors with HR secretarial tasks in a confidential, professional environment.

You bring 3–5 years HR experience, familiarity with VIP/Sage Payroll, and a solid grasp of SA payroll legislation.

Qualifications

• 3–5 years HR experience.
• Experience providing PA/executive support.
• VIP or Sage Payroll experience.
• Strong knowledge of South African payroll legislation.
• Accurate with deadlines and time management.

Responsibilities

• Manage HR secretarial tasks for directors.
• Assist with monthly payroll for ~250 employees.
• Maintain payroll records and statutory compliance (BCEA, PAYE, UIF, SDL).
• Handle leave, deductions, allowances, and payroll adjustments.
• Support onboarding, contracts, and HR correspondence.
• Provide admin support to senior management and travel arrangements.

Skills

HR Admin

Payroll Processing

Executive Support

Attention to Detail

Education

Payroll Certification / RPE

Tools

VIP Payroll

Sage Payroll

Job description

Are you seeking a role where your attention to detail and administrative expertise contribute directly to a company's operational success? Join a dynamic team within a well-established printing industry organization, where you will be integral to maintaining efficient HR and payroll processes in a collaborative environment.

Where You'll Make an Impact:

• Handle all HR Secretarial functions for directors
• Assist with processing monthly payroll for approximately 250 employees accurately and on time
• Maintain employee payroll records, ensuring compliance with statutory requirements such as BCEA, PAYE, UIF, and SDL
• Manage leave, overtime, deductions, allowances, and other payroll adjustments
• Prepare payroll reports and assist with audits when necessary
• Liaise with payroll service providers and statutory bodies
• Maintain employee personnel files and HR records
• Assist with onboarding, employment contracts, leave records, and HR correspondence
• Support recruitment activities, including interview scheduling and reference checks
• Provide administrative support to senior management, including managing diaries, preparing reports, and arranging travel logistics
• Handle confidential information with professionalism and discretion

Requirements:

• 3-5 years HR experience
• Experience providing personal assistant or executive administrative support
• Proficiency with payroll software such as VIP, Sage Payroll, or similar
• Good understanding of South African payroll legislation
• Strong accuracy, time management, and the ability to meet deadlines
• Relevant payroll certifications or RPE qualification