Hr Officer

Bluespec Holdings; Durban North; Sur place; ZAR 180 000 - 280 000; Plein temps

Résumé du poste

Bluespec Holdings is seeking an experienced HR Administrator to ensure timely and accurate administration across branches in Durban North. You will collect accurate employee information, load new starters on payroll systems, perform standard checks, and manage general HR admin tasks.

The role includes supporting disciplinary procedures, preparing hearings, coordinating with labour consultants, and ensuring compliance with statutory requirements.

Responsabilités

• Obtain quality information of new employees from the branch HR administrator and ensure the HR administrator at the branch has loaded the employee on the clocking machine.
• Complete New starter administration in line with HR Standards
• Complete relevant checks on prospective employees
• Complete all General Administration accurately
• Maintain probation reviews within the branches
• Provide support and assistance with the Disciplinary and Grievance Procedure
• Schedule meetings with labour consultant to chair disciplinary enquiries
• Prepare notification of hearing with transmittal to relevant HR personnel
• Communicate hearing outcomes to Payroll for action
• Guide management on disciplinary issues such as warnings, counselling, grievances
• Attend CCMA/DRC cases
• Ensure timeous and accurate completion of month end HR reports
• Oversee/adapt ad hoc HR reporting as required
• Update and create job titles/codes and ensure correct skill level linkage to titles
• Assist with health and safety requirements
• Schedule leave at branches
• Audit employee files and general information
• Assist branches with staffing requirements to avoid overstaffing
• Obtain job profiling sign-off at branch level
• Develop and maintain relationships with branch stakeholders
• Ensure compliance with internal policies and relevant legislation (MIBCO, PSIRA, BCEA, EE)
• Ensure EE meetings are conducted and HR/Payroll deadlines are met
• Drive cost control in HR processes

Description du poste

Ensure timeous and accurate completion of all administration.

• Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
• Completion of all New starter administration in line with HR Standards
• Complete relevant checks on prospective employees
• Completion of all General Administration done accurately
• Regular maintenance of probation reviews – ensuring it is done within the branches.
• Provide support and assistance with the Disciplinary and Grievance Procedure

Schedule meetings with labour consultant to chair disciplinary enquiries.

• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator, Line and HO HR administrator.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
• Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
• The attendance of CCMA/DRC cases

3. Ensure timeous and accurate completion of month end reports.

• Monthly completion of HR reports
• Where necessary oversee and assist with compilation of ad hoc reports.

4.Ad hoc functions

• Update and create job titles and codes and ensure the correct skill level is linked to the job title.
• Assist with any health and safety requirements.
• Ensure that leave scheduling is done at the branches.
• Conduct audits on employee files and general information on an ad hoc basis.
• Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
• Getting job profiling signed at branch level.

5.Relationship building with Key Stakeholders

• The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
• Focus on communication and guidance which instils adherence to group standard.

6. Ensuring Compliance internally and at branch level.

• Guide and ensure that the minimum annual increases are in line with legislation.
• Oversee adherence to relative legislative Act/agreement – MIBCO, PSIRA, BCEA, EE.
• Ensure EE meetings are being conducted, and the file is maintained at each branch.
• Consistently working on improving branches adherence to HR and Payroll deadlines.
• Completing of all duties in line with the HR - Standard Operating Manual.
• Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.