Hospital Ward Admin & Patient Records Specialist

Clinix Health Group (Pty) Ltd; Soweto; On-site; ZAR 240,000 - 380,000; Full time

Job summary

Clinix Tshepo-Themba Private Hospital in Dobsonville is seeking an administrative support professional to assist the Unit Manager and nursing team. The role focuses on patient statistics, filing, ward stock, and accurate record-keeping within SAP-driven processes.

You will handle calls, coordinate paperwork, and ensure timely discharge and transfer documentation. Requires an NQF 5 nursing qualification with computer literacy, SAP experience, and at least 2 years in administration.

Qualifications

• NQF 5 / Relevant Nursing Qualification.
• Computer literacy.
• SAP experience.
• Stock control.
• ICD 10 Code and CPT coding ability.
• 2 years administration experience.

Responsibilities

• Answer and attend to inbound calls in a professional and friendly manner.
• Assist the Unit Manager with drawing patient statistics/reports.
• Maintain the patient register and reconcile with SAP every 2–4 hours.
• Ensure daily availability of patient stickers.
• Establish and maintain an accurate filing system.
• Print new checklists monthly for fridges, emergency supplies, and environment.
• Order bulk stationery and inform if stock is unavailable.
• Compile diet lists with nursing staff and secure sign-off by Unit Manager.
• Complete maintenance requisitions and obtain Unit Manager sign-off.
• Supervise linen rooms and keep notices current.
• Perform administration tasks as instructed by Unit Manager.
• Inform patients about the MyVoice feedback system and usage.
• Review occupancy lists and adjust bed movements and discharges accordingly.
• Capture charges, stock, and services on the approved system.
• Escalate over-billing forms to Pharmacy as needed.
• Assist in stock audits and ensure stock bar-coding compliance.
• Maintain adequate stock levels in ward and process stock credits.
• Coordinate patient transfers and related documentation.
• Ensure discharges are completed and filed with patient details.

Skills

Administration

SAP experience

Stock control

ICD-10/CPT coding

2 years administration experience

Education

NQF 5 / Relevant Nursing Qualification

Computer literacy

Tools

SAP

Job description

Clinix Tshepo-Themba Private Hospital in Dobsonville is seeking an administrative support professional to assist the Unit Manager and nursing team. The role focuses on patient statistics, filing, ward stock, and accurate record-keeping within SAP-driven processes.

You will handle calls, coordinate paperwork, and ensure timely discharge and transfer documentation. Requires an NQF 5 nursing qualification with computer literacy, SAP experience, and at least 2 years in administration.