Global Shipping & Logistics Coordinator

BCE Foods; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

BCE Foods seeks an experienced Shipping & Logistics Clerk to coordinate end-to-end international shipments and related administration in Gauteng. You will manage orders, documentation, tracking, and costings, liaising with foreign suppliers and freight forwarders to ensure timely delivery.

Key responsibilities include import/export documentation, SAP tracking, costings, and proactive problem-solving in a fast-paced environment with strong organisational skills.

Qualifications

• Grade 12 / Matric.
• Diploma or qualification in Supply Chain Management, Logistics, Imports/Exports or related field advantageous.
• 2–3 years in shipping, imports, logistics or similar environment.
• Experience with foreign suppliers and freight forwarders.
• Experience with import documentation and customs/shipment clearance processes.
• Experience with shipment tracking, ETA management and delivery coordination.
• Experience with shipment costing and checking freight charges.
• Experience with processing and checking purchase orders, supplier confirmations and invoices.
• MS Excel and MS Word proficiency.
• Experience using SAP or another ERP system.
• Experience with a Warehouse Management System (WMS), preferably Qwix.
• Customer service and supplier liaison experience.
• Good negotiation and problem-solving skills.

Responsibilities

• Placing and coordination of international purchase orders.
• Create and maintain shipment files and ensure all relevant documentation is accurate and up to date.
• Verify purchase orders and supplier order confirmations, ensuring quantities, product codes, pricing and other details are accurate.
• Liaise with international suppliers regarding orders, ready dates, documentation and shipment requirements.
• Coordinate with freight forwarding agents to obtain bookings and collate the required documentation for shipment and customs clearance.
• Track international shipments and maintain accurate shipment information and ETA’s on SAP.
• Coordinate with the Receiving Department to ensure timely delivery and receipt of international and local orders.
• Report shortages, damaged goods and discrepancies to suppliers and relevant parties and resolve as soon as possible.
• Ensure timely receipt of forwarder documentation, checking and verifying costs thereof.
• Process shipment costings and maintain accurate records.
• Follow up on delays, late shipments, back orders and outstanding deliveries.
• Assist with supplier payment preparation, including obtaining and sending proof of payment where required.
• Obtain airfreight, courier and other freight quotations and arrange collections when required.
• Maintain accurate and up-to-date filing of all shipping and logistics documentation.
• Provide regular updates to relevant stakeholders regarding shipment status and potential delays.
• Perform general shipping and logistics administration and other duties as required.

Skills

Attention to detail

Organisational skills

Verbal and written communication

Time management

Problem-solving

Independence

Teamwork

Education

Diploma in Supply Chain Management or related field

Tools

SAP

ERP systems

WMS (Qwix)

MS Excel

MS Word

Job description

BCE Foods seeks an experienced Shipping & Logistics Clerk to coordinate end-to-end international shipments and related administration in Gauteng. You will manage orders, documentation, tracking, and costings, liaising with foreign suppliers and freight forwarders to ensure timely delivery.

Key responsibilities include import/export documentation, SAP tracking, costings, and proactive problem-solving in a fast-paced environment with strong organisational skills.