Global Executive Assistant for Directors, Cape Town

EU Satellite Centre (SatCen); Cape Town; On-site; ZAR 360,000 - 600,000; Full time

Job summary

SKA Observatory in Cape Town is seeking an experienced Executive Personal Assistant to provide efficient secretarial and administrative support to the Directors. The role is six months (fixed-term) and based in Cape Town, with flexible hours across time zones.

Responsibilities include calendar management, inbox oversight, travel coordination, and minute-taking. The role requires discretion, strong English and Maths, and excellent communication with stakeholders at all levels.

Qualifications

• Experience as an Executive Personal Assistant or similar in a busy office.
• Strong planning, time management and organization skills.
• Proven calendar management and meeting scheduling experience.
• Experience arranging business travel, visas and itineraries.
• Discretion and confidentiality in handling information.

Responsibilities

• Organise and manage calendar schedules across time zones.
• Manage inboxes for specified stakeholders and prepare agendas.
• Arrange travel, visas and accommodations for corporate travel.
• Prepare expense claims for Executive Directors with accuracy.
• Take notes and circulate minutes within deadlines.
• Support meetings and external visits with agendas and itineraries.
• Provide front-of-office support, including visitor coordination.
• Plan corporate events and executive engagements.
• Support operational activities to help meet objectives.
• Provide administrative support to Executive Directors.

Skills

Executive support

Calendar management

Travel coordination

Time management

Discretion

Communication

Organization

Stakeholder coordination

Proactive working

Education

Mathematics and English

Tools

Microsoft Office (Word, Outlook)

Expense processing

Job description

SKA Observatory in Cape Town is seeking an experienced Executive Personal Assistant to provide efficient secretarial and administrative support to the Directors. The role is six months (fixed-term) and based in Cape Town, with flexible hours across time zones.

Responsibilities include calendar management, inbox oversight, travel coordination, and minute-taking. The role requires discretion, strong English and Maths, and excellent communication with stakeholders at all levels.