Executive PA to Directors | 6-Month FTC | Cape Town

Skatelescope; Cape Town; On-site; ZAR 300,000 - 420,000; Full time

Job summary

SKAO (Square Kilometre Array Observatory) in Cape Town seeks an experienced Executive Personal Assistant to provide secretarial and administrative support to the Directors of SKA-Mid. The role is a six-month fixed-term appointment based in Cape Town, with flexible hours in agreement with the line manager.

The successful candidate will manage calendars, coordinate meetings across time zones, arrange international travel, and handle expenses.

Qualifications

• Demonstrated experience as an Executive Personal Assistant or similar administrative support role.
• Strong planning, time management and organisation skills.
• Proven calendar management and scheduling experience.
• Experience arranging complex international travel and visas.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Organise and manage calendar schedules, coordinate appointments across time zones.
• Manage inboxes for specified stakeholders.
• Arrange travel, visas, and accommodation for corporate travel.
• Prepare expense claims for Executive Directors.
• Take notes or minutes at meetings and circulate within deadlines.
• Support meeting preparation including agendas and itineraries.
• Provide front-of-office support including call screening, visitor coordination, and hospitality.
• Plan corporate events and executive engagements.
• Perform business management activities to support operations.
• Provide general administrative support for Executive Directors.
• Experience handling stakeholder communications at different levels and in an international environment.

Skills

Calendar management

Travel coordination

Executive support

Time management

Communication skills

MS Office (Word/Outlook)

Education

Mathematics and English proficiency

Tools

Microsoft Office

Job description

SKAO (Square Kilometre Array Observatory) in Cape Town seeks an experienced Executive Personal Assistant to provide secretarial and administrative support to the Directors of SKA-Mid. The role is a six-month fixed-term appointment based in Cape Town, with flexible hours in agreement with the line manager.

The successful candidate will manage calendars, coordinate meetings across time zones, arrange international travel, and handle expenses.