Gallery Administrator - FTC

Givaudan; Sandton; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Givaudan in Sandton, South Africa, seeks an Administration professional to support the Gallery team across internal processes, data analytics, and cross-centre coordination.

You will manage meetings, prepare minutes, raise POs, and help coordinate lab and development activities, with strong MS Office skills, Canva, and a Bachelor’s degree.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative or business support experience in international/multicultural environments.
• Excellent project management skills.
• Strong MS Office skills (Excel, PowerPoint) and Canva knowledge.
• Working knowledge of ERPs like SAP is advantageous.
• Excellent spoken and written English.
• Good team player and comfortable with diversity.

Responsibilities

• Manage all internal activities for the Gallery team.
• Lead smelling sessions of collections from different centers.
• Schedule meetings, take notes, prepare minutes, and follow up on tasks.
• Support administrative tasks in internal systems.
• Prepare olfactive presentations for projects or slides.
• Raise purchase orders for team functions.
• Coordinate sending of market products and fragrance collections between centers.
• Analyze data in Excel from internal systems and support Gallery Manager.

Skills

Excellent project management

Education

Bachelor's degree

Tools

MS Office (Excel, PowerPoint)

Canva

SAP

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,800 employees around the world to explore ideas and ambitions with. Dive into varied, flexi-ble, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

In this exciting role, with a 'can-do’ mindset, you will -

Administration

• Managing all internal activities for the Gallery team.
• Leading smelling sessions of collections received from different centers.
• Helping to schedule meetings, take notes during meetings, prepare minutes for internal circulation, and follow up with the team members to complete the assigned tasks.
• Supporting the team on administrative tasks on internal systems.
• Preparing olfactive presentations for projects or other similar slides.
• Raising PO’s for all team functions as required.
• Coordinating on sending of market products and fragrance collections between different fragrance development centres internationally.
• Preparing data analysis on Excel from internal Givaudan systems and supporting Gallery Manager as needed.

Team Coordination

• Supporting Gallery team on building and executing libraries/portfolios
• Supporting and facilitating external visits when needed.

Lab Coordination

• Streamlining the communication and work methodology between Gallery development and lab teams.
• Raising requests for fragrance application samples in the internal Givaudan systems.
• Helping to coordinate with the lab production and shipment of samples for projects as well as collection kits.

Your professional profile includes

• Bachelors or University degree.
• 2+ years of relevant work experience in an administrative or business support role(s) in international and multi-cultural work environments, preferably in the fragrance, perfume, ingredient, chemicals, luxury or FMCG sectors.
• Excellent project management skills.
• Very good use of MS Office (Excel, Powerpoint) and knowledge of new tools like Canva.
• Working knowledge of ERPs like SAP is advantageous.
• Excellent oral and written proficiency in the English language.
• A good team player and comfortable with diversity.

Preference will be given to EE Candidates

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Givaudan is committed to equal opportunities. Therefore, we welcome applications regardless of cultural and social background, gender, age, religion or sexual identity. We also have a safe work environment, progressive working conditions and are certified as an equal pay employer.