Functions & Events Co-ordinator

BGA Recruitment; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

BGA Recruitment is seeking an Event Manager based in Ballito, north of Durban. The ideal candidate will oversee events, marketing, and the Food & Beverage department at the club. Responsibilities include managing event enquiries, planning budgets, and ensuring excellent service to guests.

Candidates must have a Matric or Diploma in Events Management, at least 3 years of relevant experience, and strong organizational skills. The role requires flexibility to work weekends and holidays.

Qualifications

• Minimum 3 years’ experience in events management.
• Driver's license with own transport.
• Ability to work weekends, holidays, and evenings.

Responsibilities

• Manage all events and marketing at the club.
• Handle event enquiries and ensure member satisfaction.
• Coordinate with clients to meet and exceed expectations.

Skills

Admin and organization skills

Project management

Time management

Food and Beverage experience

Education

Matric/Diploma in Events Management

Job description

Overview

POSITION: BASED IN Ballito north of Durban

Qualifications

Qualifications: Matric/Diploma in Events Management or equivalent

Responsibilities

• Responsible for all events, marketing and assisting in the F&B department at the club. Directly manage the club's event enquiries from start to finish, activate social events at the club and implement a social media & marketing strategy.
• Plan and implement budgets relating to the event department, train and supervise subordinates and apply relevant marketing principles to assure that the wants and needs of club members and guests are consistently exceeded.

Minimum / Previous Experience

• Strong admin and organization skills with a minimum 3 years’ experience in Eventing.
• Function management
• Golf days and golf club experience an advantage
• Excellent project and time management skills
• Driver's licence with own transport
• Strong Food and Beverage experience (able to replace F&B Manager when off)
• Able to work weekends, holidays and evenings as required

Additional Responsibilities

Handle all queries regarding private functions and club events. Responds timeously to client’s emails and enquiries. Responsible for the creation and collaboration between departments to record accurate function sheets in preparation for all events where a function sheet is required. Responsible for organising festive season programme and kids activities during this time as well as during school holidays throughout the year. Work closely with F&B with regards to planning and coordinating weddings/functions. Take responsibility with the support of all senior management to handle access for private functions and club events where required. Meet with the clients for all function types to determine needs, meeting those needs and exceeding their expectations through detailed communication with client and support staff from planning to execution of the event. Setting up of site visits for potential clients to show them the venues and facilities as well as to discuss various packages and specials available. Creating and managing relationships with local suppliers to ensure the offering for all events is first class to our members and guests. Handling all requirements for private functions from start to finish.

A Full job spec will be sent to shortlisted candidates