Founder’s Executive Assistant & Operations Partner

Group Practice Builders; South Africa; On-site; ZAR 1,161,000 - 1,824,000; Full time

Job summary

Group Practice Builders is looking for an experienced Executive Assistant to the Founder to provide high‑level administrative and operational support on site in Austin, TX. You will manage calendars, coordinate travel, meetings and internal/external appointments with discretion.

Responsibilities include preparing expense reports, handling email and correspondence, drafting documents and presentations, maintaining organized files, and supporting project coordination with internal and external

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, with experience supporting senior leaders or founders.
• Proficiency in Administrative Assistance tasks, including calendar management, meeting coordination, and document preparation.
• Ability to prepare, review, and reconcile Expense Reports with high attention to detail and accuracy.
• Excellent Communication skills, including clear written and verbal communication and professional interaction with diverse stakeholders.
• High level of organization, time management, and the ability to prioritize multiple tasks and deadlines.
• Comfort with office productivity tools (e.g., Microsoft Office or Google Workspace) and basic document and spreadsheet creation.
• Demonstrated discretion in handling confidential information and sound judgment in decision‑making.
• Previous experience in a startup, consulting, or healthcare‑related environment is beneficial.
• Associate or bachelor’s degree in business, communications, or a related field preferred, or equivalent professional experience.

Responsibilities

• Manage calendars, schedules meetings, coordinate travel, and organize appointments.
• Prepare and track expense reports, handle email and correspondence, draft and format documents and presentations, and maintain organized files.
• Support project coordination, follow up on action items, liaise with internal and external stakeholders.
• Help ensure the Founder’s priorities are executed efficiently in a fast‑moving environment.

Skills

Executive support

Calendar management

Communication

Organization

Office tools

Education

Associate or bachelor's degree in business/communications

Tools

Microsoft Office

Google Workspace

Job description

Group Practice Builders is looking for an experienced Executive Assistant to the Founder to provide high‑level administrative and operational support on site in Austin, TX. You will manage calendars, coordinate travel, meetings and internal/external appointments with discretion.

Responsibilities include preparing expense reports, handling email and correspondence, drafting documents and presentations, maintaining organized files, and supporting project coordination with internal and external