Fleet Optimisation & Administration Specialist

Fidelity Services Group; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Fidelity Services Group invites applications for a Fleet Administrator within its FSG Specialised Services in Gauteng. You will manage fleet administration, track costs, liaise with drivers and suppliers, and ensure licensing and safety compliance while supporting reporting and procurement processes.

The role requires strong administrative experience in a fleet environment, excellent time management, and a proactive problem-solving approach. The position is based on-site in the Gauteng region.

Qualifications

• Minimum 5 years’ experience in an administrative role within a fleet maintenance or workshop environment.
• Strong relationship-building skills.
• Knowledge of vehicle parts, service levels, labour rates, licensing, COFs, tyres, and fleet administration processes.
• Strong technical background.
• Problem-solving and critical thinking abilities.
• Good time management skills.

Responsibilities

• Budgeting and cost control.
• Track fleet expenses including fuel, maintenance, and repairs to improve vehicle efficiency and reduce overall costs.
• Analyse spending reports and provide recommendations to reduce overheads.
• Driver management, including assigning vehicles and monitoring driver performance, behaviour, and compliance.
• Ensure proper licensing and training of all drivers.
• Oversee vehicle usage and deployment across departments or regions.
• Minimise vehicle downtime through effective servicing and repairs.
• Receive repair, maintenance, and tyre quotations from suppliers and load quotations onto GreenFleet.
• Issue pre-reference numbers to dealers for vehicles under maintenance plans.
• Check vehicle history and flag discrepancies such as duplicate repairs, incorrect labour rates, or odometer readings.
• Ensure all supporting documentation is attached before quotes are submitted for approval.
• Create and issue purchase orders.
• Verify repair costs.
• Follow up on invoices and open purchase orders.
• Attend to and resolve queries.
• Maintain tracking reports and filing systems for fleet records.
• Liaise with suppliers, fleet controllers, fleet managers, and internal customers.
• Order fuel cards and issue licence discs.
• Manage traffic fines administration.
• Consolidate reports including accident reports, open order reports, and Engen reports.
• Procurement and disposal administration.
• Accident administration, including claims registration, document follow-ups, and insurance quote preparation.
• Support risk management strategies and driver safety compliance.
• Perform general administrative duties and adhoc tasks as required by management

Skills

Fleet administration

Driver management

Time management

Communication skills

Education

Grade 12

Fleet/Transport Diploma (adv.)

Tools

GreenFleet

Job description

Fidelity Services Group invites applications for a Fleet Administrator within its FSG Specialised Services in Gauteng. You will manage fleet administration, track costs, liaise with drivers and suppliers, and ensure licensing and safety compliance while supporting reporting and procurement processes.

The role requires strong administrative experience in a fleet environment, excellent time management, and a proactive problem-solving approach. The position is based on-site in the Gauteng region.