Fleet Controller

City Medical; Durban; On-site; ZAR 180,000 - 260,000; Full time

Job summary

City Medical in Durban seeks a Fleet Controller to manage daily fleet operations, route planning, driver management, and telematics monitoring. You'll collaborate with the Group Fleet Manager to ensure safety, uptime and cost efficiency, while delivering weekly reports.

The role emphasizes attention to detail, proactive problem solving, and strong coordination with internal teams. The position focuses on ensuring optimal vehicle availability, fuel management, and compliant operations within a

Qualifications

• High school diploma or Matric equivalent; logistics-related certification advantageous.
• 2–4 years experience in fleet administration, logistics, or transport coordination.

Responsibilities

• Oversee day-to-day fleet operations with route planning and driver management.
• Monitor telematics and live tracking to ensure safety and efficiency.
• Maintain fuel records and manage cost controls across the branch fleet.
• Compile weekly timesheets and anomaly reports for payroll and management.
• Coordinate with Dispatch and Group Fleet Manager on fleet health and incidents.

Skills

Analytical skills

Communication

Organizational skills

Attention to detail

Education

High school diploma / Matric

Tools

Telematics software

GPS monitoring software

MS Office

Job description

Job Profile: Fleet Controller

Position Title:Fleet Controller

Department:Warehouse & Logistics

Reports To:Warehouse Manager – Linear reporting to Group Fleet Manager

Location:City Medical KZN - Durban

Employment Type:Full-Time

As a Fleet Controller, you’ll ensure safe, efficient fleet operations through route planning, daily monitoring, and driver management. Using telematics and geo-fencing, you’ll oversee fleet security, address route deviations, and coordinate with stakeholders during incidents, all while keeping management updated with weekly reports. This role is perfect for a proactive, detail-oriented professional. This role requires attention to detail, quick problem-solving skills, and a commitment to safe, efficient fleet management.

Position Overview

The Fleet Coordinator is responsible for overseeing day-to-day fleet operations, ensuring optimal vehicle availability, safety, and cost efficiency.

This role plays a critical part in maintaining fleet compliance, tracking fuel consumption, monitoring driver and van assistant hours, and acting as the vital link between branch warehouse operations and group fleet management.

Key Responsibilities & Core Functions

1. Fleet & Maintenance Operations

• Vehicle Availability:Collaborate daily with the Dispatch Supervisor to align vehicle availability with dispatch schedules and delivery demands.
• Maintenance & Repair Management:Plan, schedule, and manage routine servicing, preventative maintenance, COFs/licensing, and urgent repairs to minimize operational downtime.
• Live Fleet Monitoring:Continuously monitor the vehicle tracking system (24/7 Connected platform) to track real-time routes, driver behaviour, speed, and delays.
• Group Alignment:Liaise regularly with the Group Fleet Manager on live monitoring insights, overall fleet health, and compliance status.

2. Fuel & Cost Control

• Fuel Management:Monitor, analyse, and manage fuel consumption and costs across the branch fleet.
• Record Keeping:Maintain precise, up-to-date records of all fuel purchases, card transactions, and consumption logs.

3. Labour & Workforce Coordination

• Attendance & Hours:Manage time, attendance, and duty schedules for Drivers and Van Assistants.
• Time Submission:Compile and submit weekly timesheets for Drivers and Van Assistants to payroll/management accurately and on time.
• Anomaly Reporting:Track driver performance anomalies (e.g., unauthorized stops, harsh braking, idling, late starts, or schedule deviations) and submit weekly reports to the Warehouse Manager.

4. Reporting & Communication

• Requirements & Forecasting:Report routinely to the Warehouse Manager regarding ongoing labour and vehicle fleet requirements to support branch operational growth.

Key Performance Indicators (KPIs)

• Vehicle uptime and turnaround time for maintenance/repairs.
• Fleet fuel efficiency and reduction in unaccounted fuel discrepancies.
• On-time submission of driver/assistant timesheets.
• Accuracy and timeliness of weekly anomaly reports.
• Full compliance with tracking system monitoring standards.

Qualifications & Requirements

Education & Experience

• High school diploma / Matric equivalent required; diploma or certification in Logistics, Fleet Management, or Supply Chain is advantageous.
• 2–4 years of experience in fleet administration, logistics, or transport coordination.

Skills & Competencies

• Technical Skills:Proficiency with fleet tracking systems (e.g., telematics/GPS monitoring software), driver management tools, and MS Office (Excel/Word).
• Analytical Skills:Ability to analyse fuel data, tracking logs, and timesheets to spot trends and anomalies.
• Communication & Interpersonal:Excellent communication skills for effective coordination between internal teams (Warehouse, Dispatch, Group Management) and drivers.

Organizational Skills:High attention to detail with strong multitasking and problem-solving abilities

Kindly be advised that only candidates meeting the specified requirements will receive communication from us. Should you not receive a response within two weeks of your application, please consider your application unsuccessful