Fleet and Operations Coordinator

Ingersoll Rand Inc.; Boksburg; In loco; ZAR 240.000 - 360.000; Tempo pieno

Vantaggi offerti da questo lavoro

Pension Fund

Medical Aid

Descrizione del lavoro

Ingersoll Rand Inc. is seeking an Operations Coordinator to manage centralized procurement, supplier administration, and fleet services across the business.

This role acts as a liaison between service teams, suppliers, finance, and internal departments to ensure timely procurement, accurate system data, and excellent customer service delivery. The position focuses on procurement activities, supplier accounts, fleet administration, reporting, contract support, and continuous improvement while

Competenze

• Grade 12 / Matric required.
• Diploma or Certificate in Business Admin, Supply Chain, Procurement or related field advantageous.
• ERP experience with Syspro, Jagger, Oracle, Siebel, Fieldmotion or Coupa.

Mansioni

• Raise and manage non-service-related purchase requisitions and purchase orders.
• Process Goods Received Notes (GRNs).
• Verify supporting documents prior to submission for payment.
• Follow up on supplier invoices and payment queries.
• Liaise with suppliers and internal stakeholders to resolve issues.
• Submit and manage vendor registrations and approvals.
• Provide end-to-end administrative support for fleet, rental and service management activities.
• Coordinate requests, contract amendments, equipment replacements, service activations, renewals and terminations.
• Monitor requests and ensure completion within service levels.
• Coordinate service bookings and communicate progress updates.

Conoscenze

Procurement processes

Accounts payable administration

Customer service management

Reporting and data analysis

Contract administration

Formazione

Matric / Grade 12

Diploma in Business Administration or related field

Strumenti

Syspro

Jagger

Oracle

Siebel

Fieldmotion

Coupa

Descrizione del lavoro

Job Summary

Operations Coordinator is responsible for providing centralized procurement, supplier administration, vehicle fleet administration, and operational support services across the business. The role serves as a key liaison between service teams, suppliers, finance, and internal departments to ensure efficient administration, accurate system data, timely procurement processing, and exceptional customer service delivery.

Job Summary

Operations Coordinator is responsible for providing centralized procurement, supplier administration, vehicle fleet administration, and operational support services across the business. The role serves as a key liaison between service teams, suppliers, finance, and internal departments to ensure efficient administration, accurate system data, timely procurement processing, and exceptional customer service delivery.

The position supports operational excellence by managing procurement activities, supplier accounts, fleet administration, reporting, contract support, and continuous improvement initiatives while ensuring compliance with company policies.

Responsibilities

• Raise and manage non-service-related purchase requisitions and purchase orders.
• Process Goods Received Notes (GRNs).
• Verify supporting documents prior to submission for payment.
• Follow up on supplier invoices, payment queries and account reconciliations.
• Liaise with suppliers and internal stakeholders to resolve outstanding issues.
• Submit and manage vendor registrations and approvals.
• Provide end-to-end administrative support for vehicle fleet, rental and service management activities.
• Coordinate requests, contract amendments, equipment replacements, service activations, renewals and terminations
• Monitor requests and ensure completion within agreed service levels.
• Coordinate service bookings and communicate progress updates.

Basic Qualifications & Work Experience

• Grade 12 / Matric (Essential)
• Diploma or Certificate in Business Administration, Supply Chain, Procurement, Customer Service or related field advantageous.
• ERP: Syspro, Jagger, Oracle, Siebel, Fieldmotion and Coupa.
• Experience managing customer contracts, supplier accounts and service administration.
• Experience within industrial equipment, fleet management, rental operations or service environments will be advantageous.

Travel & Work Arrangements/Requirements

Fully site based

Key Competencies

• Syspro, Jagger, Oracle, Siebel, Fieldmotion, Coupa
• Procurement and purchasing processes
• Accounts payable administration
• Contract administration
• Workflow and case management
• Reporting and data analysis
• Customer service management
• SLA monitoring and performance tracking

What We Offer

• Our benefits – Pension Fund, Medical Aid