Mid-Senior Bookkeeper – RKMSB

Armstrong Appointments; Umhlanga Rocks; Presencial; ZAR 254 000 - 304 000; Tempo integral

Resumo da oferta

Armstrong Appointments seeks an experienced bookkeeper to manage day-to-day financial administration across the firm and its entities, ensuring accurate processing, capturing and reconciliation of transactions, and maintaining supporting documentation for audits.

The role covers creditors, trust and business banking, debtors, petty cash, VAT and statutory administration, banking controls, asset records, and monthly reporting.

Qualificações

• Matric / Grade 12 is essential.
• Relevant Bookkeeping, Accounting or Finance qualification.
• Minimum 5 years’ relevant bookkeeping experience.
• Experience with VAT and general financial administration.
• Strong Excel skills.
• Experience with EFT payments and online banking platforms.
• Experience with bank reconciliations, creditors, debtors, and cashbooks.
• Experience with Aderant or other legal accounting systems.

Responsabilidades

• Perform day-to-day bookkeeping and financial administration across the firm.
• Process, capture, and reconcile financial transactions accurately.
• Prepare and maintain financial schedules, supporting documentation and reconciliations.
• Ensure records are complete, accurate and auditable for audits and reporting.
• Investigate discrepancies and follow up on outstanding items.
• Prepare creditor and supplier payments with approvals; review invoices and banking details.
• Assist with trust and business banking reconciliations and cashbooks.
• Maintain debtor accounts and monthly age analyses; monitor outstanding balances.
• Process petty cash transactions and reconciliations; maintain documentation.
• Maintain asset register; ensure proper filing and records for audits.
• Support month-end reporting, audits and compliance processes.

Conhecimentos

Attention to detail

Organisational skills

Numerical accuracy

Deadline-driven

Formação académica

Matric / Grade 12

Bookkeeping/Finance qualification

Ferramentas

Excel

Aderant

Descrição da oferta de emprego

Main job function

• Perform day-to-day bookkeeping and financial administration functions across the firm and its related entities.
• Process, capture, and reconcile financial transactions accurately and timeously.
• Prepare and maintain financial schedules, supporting documentation and reconciliations.
• Ensure financial records are complete, accurate and properly supported for audit and reporting purposes.
• Investigate discrepancies and follow up on outstanding or unreconciled items.

Creditors & Supplier Payments

• Prepare, capture and process creditor and supplier payments in accordance with established approval procedures.
• Review creditor invoices, payment requests, and supporting documentation to ensure that all required approvals are in place.
• Verify supplier and beneficiary banking details before payments are processed.
• Capture EFT payments accurately across relevant banking platforms.
• Process payments relating to agents, sheriffs, counsel, advocates, OPS providers, advertising suppliers, and other service providers.
• Monitor creditor balances and resolve supplier queries and discrepancies.
• Prepare and review creditor and vendor age analyses.
• Maintain accurate creditor records and ensure supporting documentation is properly filed.
• Print, distribute and electronically file proof of payments.
• Maintain an electronic and physical payment documentation archive for audit and reference purposes.

Trust & Business Banking

• Assist with the administration and reconciliation of trust and business banking transactions.
• Prepare and/or review trust and business cashbook reconciliations.
• Investigate reconciling items and ensure outstanding items are appropriately cleared.
• Review client interest transactions and related reports.
• Assist with the identification and processing of unallocated trust funds and unidentified receipts.
• Reconcile bank deposits and receipts against the relevant banking and accounting records.
• Process urgent trust and business payments when required.
• Assist with banking take-ons, beneficiary loading and EFT processing.
• Assist with maintaining accurate banking information and supporting documentation.

Debtors & Credit Control

• Maintain and reconcile debtor accounts.
• Prepare and review debtor age analyses.
• Assist with monitoring outstanding balances and credit control activities.
• Prepare monthly credit control reports and supporting management schedules.
• Investigate discrepancies and follow up on outstanding debtor-related queries.
• Provide accurate financial information to management when required.

Petty Cash

• Process and capture petty cash transactions.
• Review petty cash vouchers and ensure that all transactions are supported by appropriate documentation.
• Perform regular and month-end petty cash reconciliations.
• Balance physical cash to the relevant accounting and CMS records.
• Ensure vouchers are properly signed, captured, and filed.
• Investigate and resolve petty cash discrepancies.

VAT & Statutory Financial Administration

• Prepare VAT reports and supporting schedules for the relevant entities.
• Assist with VAT submissions and arrange VAT payments in accordance with approved processes.
• Maintain accurate VAT documentation and supporting records.
• Assist with LPC/Fidelity Fund-related financial administration, including monthly interest schedules and reports.
• Assist with FICA-related financial and banking administration.
• Maintain accurate statutory and compliance-related records.

Banking Administration

• Process and assist with domestic and foreign banking transactions.
• Verify banking information and ensure that the required documentation is completed.
• Assist with bank account administration and banking take-ons.
• Maintain and update bank mandates and related banking documentation.
• Process banking forms and correspondence as required.
• Assist with company credit card applications, amendments, cancellations, and related administration.
• Ensure banking records remain accurate and up to date.

Asset & Financial Records

• Maintain the asset register for the relevant entities.
• Record asset additions, disposals, and transfers accurately.
• Ensure supporting documentation is maintained for asset-related transactions.
• Maintain orderly electronic and physical financial filing systems.
• Ensure that payment requests, invoices, reconciliations, and other financial records are readily accessible when required.

Financial Reporting & Reconciliations

• Prepare and review monthly reconciliations and financial schedules.
• Perform interest calculations and maintain supporting schedules.
• Prepare vendor, creditor, and debtor age analyses.
• Review financial information for accuracy and identify unusual or outstanding items.
• Assist with month-end financial processes and reporting requirements.
• Maintain accurate records on the relevant accounting and legal practice management systems.

Audit & Compliance Support

• Assist with internal and external audit requirements.
• Coordinate and collate documentation requested for audit samples.
• Ensure financial records and supporting documentation are available for audit purposes.
• Respond to audit-related queries and follow up on outstanding documentation.
• Maintain appropriate financial records in accordance with the firm’s internal controls and procedures.

Payment & Banking Controls

• Ensure all payments are supported by the required documentation and approvals before processing.
• Follow established payment authorisation and segregation-of-duties procedures.
• Check payment information carefully to minimise errors, duplication, and incorrect payments.
• Monitor payment requests received through designated finance channels and ensure these are processed within the required timeframes.
• Ensure that proof of payment and related supporting documents are retained appropriately.

Financial Queries & General Support

• Respond to finance-related queries from staff, partners, clients, and suppliers.
• Assist staff and secretaries with payment, invoice, banking, and financial queries.
• Investigate and resolve accounting discrepancies and payment-related queries.
• Assist with write-offs and credit notes in accordance with authorised instructions.
• Maintain confidentiality when dealing with financial, client and business information.
• Provide support to other members of the finance team when required.

Qualifications

• Matric / Grade 12 is essential.
• Relevant Bookkeeping, Accounting or Finance qualification.

Criteria

• Minimum 5 years’ relevant bookkeeping experience.
• Proven experience handling a broad range of bookkeeping functions.
• Experience with bank reconciliations, creditors, debtors, and cashbooks.
• Experience with EFT payments and online banking platforms.
• Good knowledge of VAT and general financial administration.
• Strong Excel skills.
• Experience working on accounting or financial systems.
• Ability to work accurately and meet strict deadlines.
• Excellent attention to detail and numerical accuracy.
• Strong organisational and administrative skills.

Advantageous

• Experience in a legal practice or professional services environment.
• Knowledge of trust accounting and legal-sector financial processes.
• Experience with LPC/Fidelity Fund requirements.
• Knowledge of FICA requirements.
• Experience with Aderant or other legal accounting systems.
• Bookkeeping experience up to trial balance.

Remuneration: R25'000 CTC